Payroll Coordinator — High-Volume, Compliance-Focused

LHH US; New York (NY); On-site; USD 70,000 - 75,000; Full time

Job summary

LHH Recruitment Solutions in Hicksville, NY seeks a Payroll Coordinator with 3–5 years of payroll experience to join our onsite team. This direct hire role handles weekly payroll for a smaller entity and biweekly payroll for over 400 employees, ensuring accuracy and timely processing.

You will stay current with federal and New York State payroll regulations, maintain employee data in the HRIS, audit timesheets, and coordinate with Finance and HR on changes, garnishments, and deductions.

Qualifications

• Minimum 3–5 years of payroll experience.

Responsibilities

• Manage weekly payroll for a smaller entity and oversee biweekly payroll for over 400 employees.
• Handle off-cycle payrolls including bonuses and retroactive adjustments.
• Stay up to date on federal and New York State payroll regulations to ensure compliance.
• Maintain employee data within the HRIS, including onboarding new hires, updating accruals, and processing payroll changes.
• Review and audit timesheets for accuracy, scheduling, PTO, and overtime compliance.
• Coordinate with Finance to align payroll data with GL coding and funding allocations.
• Coordinate with HR on employment changes such as transfers, status updates, and terminations.
• Prepare and maintain wage notices per regulations.
• Monitor accrual balances for correct calculations and policy adherence.
• Manage user access and permissions within timekeeping and attendance systems.
• Oversee timeclock functionality, ID badges, and enrollments; troubleshoot with vendors/IT.
• Set up earnings codes, garnishments, tax elections, and deductions.
• Identify opportunities to improve payroll processes as the organization scales.
• Calculate and prepare quarterly third-party sick pay and Paid Family Leave contributions.
• Process retirement plan contributions and loan repayments (403(b) and 401(a)).
• Respond to employee pay/deductions/payroll policy inquiries.

Job description

LHH Recruitment Solutions in Hicksville, NY seeks a Payroll Coordinator with 3–5 years of payroll experience to join our onsite team. This direct hire role handles weekly payroll for a smaller entity and biweekly payroll for over 400 employees, ensuring accuracy and timely processing.

You will stay current with federal and New York State payroll regulations, maintain employee data in the HRIS, audit timesheets, and coordinate with Finance and HR on changes, garnishments, and deductions.