Part-Time Human Resources & Payroll Coordinator

Apple Ice; Deer Park (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

Apple Ice is seeking an organized Human Resources & Payroll Coordinator to oversee day-to-day HR administration, payroll processing, benefits administration, workers' compensation and leave reporting. The role serves as the primary contact for employee HR matters and requires confidentiality and compliance with employment laws.

The ideal candidate will be proactive, highly organized, and able to handle multiple HR tasks while maintaining accurate records and responding to employee inquiries.

Qualifications

• 3+ years of HR experience with payroll processing.
• Experience administering employee benefits.
• Knowledge of federal, NY state and local labor laws.
• Excellent organizational and communication skills.
• Familiarity with HRIS and payroll software.

Responsibilities

• Process weekly and bi-weekly payroll accurately and on time.
• Maintain employee payroll records and deductions.
• Coordinate payroll changes including new hires, raises, bonuses, and terminations.
• Reconcile payroll reports and assist with year-end reporting.
• Maintain employee personnel files and HR documentation.
• Coordinate onboarding and offboarding activities.
• Prepare offer letters, employment documents, and new hire paperwork.
• Track employee attendance, PTO, and leave requests.
• Ensure compliance with federal, state, and local employment regulations.
• Update employee handbook and HR policies as needed.
• Administer benefit programs and assist employees with enrollments.
• Liaise with insurance brokers and benefit providers.
• Manage workers' compensation claims and OSHA documentation.
• Support employee relations and confidentiality across HR matters.
• Prepare HR reports and metrics for management.

Skills

Payroll processing

HR administration

Employee benefits administration

Workers' compensation knowledge

Leave management

Confidentiality

Communication skills

Education

Bachelor's or Associate degree in HR/Business

Tools

Payroll software

HRIS

Microsoft Excel

Job description

We are seeking an organized, detail-oriented Human Resources & Payroll Coordinator to oversee all day-to-day HR administration for our growing company. This position is responsible for payroll processing, employee benefits administration, workers' compensation and accident reporting, leave administration, personnel records, and serving as the primary point of contact for employee HR matters.

The ideal candidate is proactive, highly organized, maintains strict confidentiality, and enjoys helping employees while ensuring compliance with employment laws and company policies.

Key Responsibilities

Payroll

• Process weekly and bi-weekly payroll accurately and on time.
• Maintain employee payroll records and deductions.
• Coordinate payroll changes including new hires, raises, bonuses, and terminations.
• Reconcile payroll reports and assist with year-end reporting.

Human Resources

• Maintain employee personnel files and HR documentation.
• Coordinate onboarding and offboarding activities.
• Prepare offer letters, employment documents, and new hire paperwork.
• Track employee attendance, PTO, and leave requests.
• Ensure compliance with federal, state, and local employment regulations.
• Update employee handbook and HR policies as needed.

Benefits Administration

• Administer benefit programs
• Assist employees with benefit questions and enrollments.
• Liaise with insurance brokers and benefit providers.

Workers' Compensation & Employee Safety

• Manage all workplace accident and injury reporting.
• Coordinate workers' compensation claims.
• Maintain OSHA logs and required documentation.
• Work with supervisors to investigate incidents and recommend corrective actions.
• Track claim status and return-to-work documentation.

Employee Relations

• Respond to employee HR questions and concerns.
• Assist managers with employee documentation and disciplinary matters.
• Support employee engagement initiatives.
• Maintain confidentiality regarding all personnel matters.

Compliance & Administration

• Complete I-9s and employment verification.
• Maintain labor law postings and compliance documentation.
• Coordinate required employee training.
• Prepare HR reports and metrics for management.
• Maintain HRIS and employee databases.

Qualifications

• 3+ years of Human Resources experience.
• Payroll processing experience required.
• Experience administering employee benefits.
• Knowledge of workers' compensation claims and accident reporting.
• Familiarity with federal and New York employment laws.
• Strong Microsoft Office skills, especially Excel.
• Experience with payroll and HR software.
• Excellent organizational and communication skills.
• High degree of professionalism and confidentiality.

Preferred Qualifications

• Associate's or Bachelor's degree in Human Resources, Business, or related field.
• SHRM-CP or PHR certification is a plus.
• Experience in manufacturing, distribution, transportation, or logistics is preferred.

What We're Looking For

The successful candidate is someone who:

• Takes ownership of HR functions.
• Has exceptional attention to detail.
• Is approachable and employee-focused.
• Can manage multiple priorities independently.
• Maintains confidentiality and professionalism at all times.