Payroll Coordinator

LHH US; New York (NY); On-site; USD 70,000 - 75,000; Full time

Job summary

LHH Recruitment Solutions in Hicksville, NY seeks a Payroll Coordinator with 3–5 years of payroll experience to join our onsite team. This direct hire role handles weekly payroll for a smaller entity and biweekly payroll for over 400 employees, ensuring accuracy and timely processing.

You will stay current with federal and New York State payroll regulations, maintain employee data in the HRIS, audit timesheets, and coordinate with Finance and HR on changes, garnishments, and deductions.

Qualifications

• Minimum 3–5 years of payroll experience.

Responsibilities

• Manage weekly payroll for a smaller entity and oversee biweekly payroll for over 400 employees.
• Handle off-cycle payrolls including bonuses and retroactive adjustments.
• Stay up to date on federal and New York State payroll regulations to ensure compliance.
• Maintain employee data within the HRIS, including onboarding new hires, updating accruals, and processing payroll changes.
• Review and audit timesheets for accuracy, scheduling, PTO, and overtime compliance.
• Coordinate with Finance to align payroll data with GL coding and funding allocations.
• Coordinate with HR on employment changes such as transfers, status updates, and terminations.
• Prepare and maintain wage notices per regulations.
• Monitor accrual balances for correct calculations and policy adherence.
• Manage user access and permissions within timekeeping and attendance systems.
• Oversee timeclock functionality, ID badges, and enrollments; troubleshoot with vendors/IT.
• Set up earnings codes, garnishments, tax elections, and deductions.
• Identify opportunities to improve payroll processes as the organization scales.
• Calculate and prepare quarterly third-party sick pay and Paid Family Leave contributions.
• Process retirement plan contributions and loan repayments (403(b) and 401(a)).
• Respond to employee pay/deductions/payroll policy inquiries.

Job description

Job Description

Payroll Coordinator

LHH Recruitment Solutions is currently seeking a Payroll Coordinator with at least 3 years of experience working in a similar role. This is a Direct Hire opportunity, located in Hicksville, NY.

Responsibilities:

• Manage weekly payroll for a smaller entity and oversee high-volume biweekly payroll for over 400 employees, ensuring accuracy and timely processing in a fast-paced, growing environment
• Handle off-cycle payrolls as needed, including bonuses and retroactive adjustments
• Stay up to date on federal and New York State payroll regulations to ensure ongoing compliance
• Maintain employee data within the HRIS, including onboarding new hires, updating accruals, and processing payroll-impacting changes
• Review and audit timesheets to confirm accuracy, proper scheduling, PTO usage, and compliance with overtime guidelines
• Partner closely with Finance to align payroll data with general ledger coding and funding allocations
• Coordinate with HR regarding employment changes such as transfers, status updates, and terminations
• Prepare and maintain required wage notices in accordance with regulations
• Monitor and audit employee accrual balances to ensure correct calculations and policy adherence
• Manage user access and permissions within timekeeping and attendance systems
• Oversee timeclock functionality, ID badges, and employee enrollments; troubleshoot system issues in collaboration with vendors and IT
• Set up and maintain earnings codes, garnishments, tax elections, and benefit deductions for employees
• Identify opportunities to improve payroll processes and increase system efficiency as the organization scales
• Calculate and prepare quarterly third-party sick pay and Paid Family Leave contributions
• Process retirement plan contributions and loan repayments on a recurring basis, including 403(b) and 401(a) plans
• Respond to employee inquiries related to pay, deductions, and payroll policies in a timely manner

Experience:

• Minimum 3-5 years of Payroll experience

Work Site: Onsite

Employment Type: Direct Hire

Salary: $70,000-75,000/yr

Pay Details: $70,000.00 to $75,000.00 per year

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.