Payroll Coordinator - Fort Worth, TX

Chalk Mountain Services Of Texas; Fort Worth (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Chalk Mountain Services of Texas, LLC, based in Fort Worth, TX, is seeking a Payroll Coordinator to join its payroll and HR team. You will manage and streamline bi-weekly payroll for hourly and salaried staff while ensuring accuracy and regulatory compliance.

You will collaborate with HR and Accounting, audit timekeeping, and support year-end processes such as W-2s. The role requires hands-on experience with major payroll systems and meticulous attention to detail.

Qualifications

• 4–5 years of payroll processing experience in a corporate or multi-state environment.
• Hands-on experience with payroll systems (e.g., ADP, Paylocity, Workday, UKG Kronos, Dayforce).
• Solid understanding of payroll tax regulations, wage and hour laws, and compliance requirements.
• Proficiency in Microsoft Excel (VLOOKUPs, pivot tables, basic formulas).
• Strong attention to detail and high level of accuracy under deadline pressure.
• Excellent organizational and communication skills; able to handle confidential information with discretion.

Responsibilities

• Process bi-weekly payroll for hourly and salaried employees, ensuring accuracy and compliance with company policy and applicable laws.
• Enter and audit timekeeping data, new hires, terminations, and pay changes within the payroll system.
• Calculate and process deductions, garnishments, benefits contributions, and tax withholdings.
• Reconcile payroll reports and resolve discrepancies before each pay cycle.
• Respond to employee inquiries regarding pay, deductions, and payroll policies.
• Assist with year-end payroll processes, including W‑2 preparation and audits.
• Maintain accurate payroll records in compliance with federal, state, and local regulations.
• Support internal and external audits by providing requested payroll documentation.
• Collaborate with HR and Accounting to ensure alignment on employee data and cost allocations.
• Identify and help implement process improvements within the payroll workflow.

Skills

Payroll processing

Excel

Attention to detail

Communication

Confidential data handling

Payroll regulations knowledge

Education

Bachelor's degree in Accounting, Finance, or Business

Tools

ADP

Paylocity

Workday

UKG Kronos

Dayforce

Job description

Chalk Mountain Services of Texas, LLC is a leading provider of transportation and logistics services to the oil and gas extraction industry. The company is is currently based in Fort Worth, TX and is currently adding a Payroll Coordinator.

The Payroll Coordinator will support the accurate and timely processing of payroll for our organization. This role is ideal for a payroll professional with hands‑on systems experience who is looking to grow within a collaborative payroll and HR team.

Key Responsibilities:

• Process bi-weekly payroll for hourly and salaried employees, ensuring accuracy and compliance with company policy and applicable laws
• Enter and audit timekeeping data, new hires, terminations, and pay changes within the payroll system
• Calculate and process deductions, garnishments, benefits contributions, and tax withholdings
• Reconcile payroll reports and resolve discrepancies before each pay cycle
• Respond to employee inquiries regarding pay, deductions, and payroll policies
• Assist with year‑end payroll processes, including W‑2 preparation and audits
• Maintain accurate payroll records in compliance with federal, state, and local regulations
• Support internal and external audits by providing requested payroll documentation
• Collaborate with HR and Accounting to ensure alignment on employee data and cost allocations
• Identify and help implement process improvements within the payroll workflow

Required Qualifications:

• 4-5 years of experience processing payroll in a corporate or multi‑state environment
• Hands‑on experience with payroll systems (e.g., ADP, Paylocity, Workday, UKG/Kronos, Dayforce, or similar)
• Solid understanding of payroll tax regulations, wage and hour laws, and general compliance requirements
• Proficiency in Microsoft Excel (VLOOKUPs, pivot tables, basic formulas)
• Strong attention to detail and high level of accuracy under deadline pressure
• Excellent organizational and communication skills
• Ability to handle confidential information with discretion

Preferred Qualifications:

• Experience with multi‑state or multi‑entity payroll processing
• Familiarity with HRIS integrations and payroll/HR system implementations
• Fundamental Payroll Certification (FPC) or working toward Certified Payroll Professional (CPP)
• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field