Payroll Specialist

Lochridge-Priest, Inc.; Waco (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

A local service provider in Waco is seeking a Payroll Specialist to manage payroll processing with accuracy and efficiency. The ideal candidate will have 3-5 years of experience in payroll for over 450 employees and proficiency in Excel. This role requires strong communication skills and the ability to handle multiple deadlines in a fast-paced environment.

Qualifications

• 3-5 years of experience processing payrolls for 450+ employees.
• 2+ years of certified payroll experience required.
• Construction payroll experience preferred.

Responsibilities

• Manage payroll processing and ensure accuracy.
• Compile and enter payroll data from various sources.
• Handle payroll errors and employee inquiries.

Skills

Communication skills

Time management

Problem-solving skills

Attention to detail

Education

High School Diploma

Associate's or Bachelor's degree

Tools

Microsoft Excel

ComputerEase

Job description

Overview

Lochridge-Priest, Inc. is locally owned and operated. We’ve been serving Central Texas since 1963. With offices in Waco, Temple, Corsicana and Fort Worth and over 450 dedicated employees serving your business and industrial comfort needs.

A Payroll Specialist manages, performs, and coordinates a variety of corporate payroll and administrative duties in a fast-paced, positive team setting.

Responsibilities

• Provides support and ensures timely and accurate processing of payroll records by compiling, organizing, and entering data such as new hire paperwork, terminations, adjustments, and 401k contributions.
• Works directly with Supervisors to ensure accurate time/pay reporting continuingly; maintains, runs, and distributes all weekly/semi-monthly management reports.
• Process and distribute payroll checks for weekly, semi-monthly and quarterly commissions for multi-companies.
• Calculate and process manual checks, pulling timecards into the system to submit payroll taxes.
• Coordinates prepare, and reports on various payroll, billing, and related accounting reports on a regular and as-required basis.
• Prepare and update bonus files for quarterly, mid-year, and annual payouts.
• Prepare monthly GL process for payroll and benefits accounts; allocate expenses to be debited or credited to each department for cost accounting records.
• Support accounting by providing month-end benefits and payroll journal entries to support planned budgets.
• Use of multiple software programs to import labor hours.
• Prepare month-end benefit reports as requested.
• Reconcile and calculate payroll adjustments.
• Reconcile each month the various general ledger accounts associated with the payroll process to ensure transactions and balances show on statements to be accurate.
• 401k plan processing and database maintenance; assist with yearly 401k Audit by gathering and providing requested participant distribution, contribution, loan and personnel, and deferral samples.
• Successfully communicate and work with the presidents, executive team, HR, external contacts, and internal departments to perform responsibilities.
• Adjusts payroll errors and handles complaints.
• Responds to written and verbal inquiries for providing information.
• Prepares and completes weekly, semi-monthly, and certified payrolls.
• Perform other duties as required. These duties may include assignments in job classifications other than their own.

Required Attributes

• Clear and effective communication skills.
• Ability to prioritize and manage and meet multiple deadlines.
• Ability to multi-task while working efficiently.
• Positive and professional attitude.
• Capable of maintaining confidentiality.
• Strong analytical and problem-solving skills.
• Organized, detailed, and accurate.
• Ability to work autonomously with little support.
• Ability to work well under pressure and meet deadlines.
• Sense of humor.

Education & Experience

• A High School Diploma is required
• Associate's or a Bachelor's degree preferred.
• 3-5 years of experience processing payrolls of 450+ employees.
• 2+ years of certified payroll experience is required.
• 2+ years of general accounting experience is preferred.
• Proficient knowledge of Microsoft Excel (pivot tables & V lookup) is required.
• Construction payroll experience is preferred.
• ComputerEase knowledge is preferred.

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Equal Opportunity Employer, including disabled and veterans.