Payroll Coordinator - EMEA

Safeguard Global; United States; Remote; USD 52,000 - 72,000; Full time

Benefits offered by this job

Annual bonus scheme

Sales incentive plan

Job summary

Safeguard Global is seeking a Payroll Coordinator to oversee the complete employment lifecycle for workers worldwide. You will manage daily payroll queries, ensure compliant processing for clients with internal and external providers, and generate accurate invoices and payments.

You will handle contract changes, maintain documentation, address worker questions, manage onboarding/offboarding, and stay current on payroll policies and regulations.

Qualifications

• Bachelor’s Degree.
• 2+ years of practical experience in HR, Finance, or Customer Services.
• Outstanding written and verbal communication abilities in English; proficiency in additional languages is advantageous
• Familiarity with payroll concepts and knowledge of local payroll legislation for supported countries would be beneficial
• Strong problem-solving skills with a keen attention to detail and analytical acumen; adept at identifying, resolving, and mitigating issues
• Capacity to manage multiple tasks and prioritize workload effectively
• Self-motivated individual with a proactive approach
• Exceptional organizational skills and meticulous attention to detail

Responsibilities

• Managing changes in employment contracts, including modifications after the initial onboarding such as salary adjustments or provided benefits.
• Maintaining and storing all relevant worker documentation throughout the employment lifecycle, following in-country compliance and record-keeping guidelines.
• Being the point of contact for worker queries. Ensuring timely responses to queries received from workers, internal support teams, ICP/ICE, and clients.
• Working through compliant offboards for all workers, whether on indefinite or fixed-term contracts; could involve voluntary or involuntary terminations.
• Ensuring background checks are being completed as requested if not finalized prior to the first payroll through Implementation.
• Accurate and timely processing of payroll payments to workers.
• Maintaining a high level of knowledge on all of the company’s payroll policies and governmental regulations impacting payroll preparation.
• Investigating and correcting payroll reports, identifying out-of-balance payroll.
• Performing necessary reviews and approving payroll reports against housed information and client input.
• Maintaining KPIs, internal reporting, payroll schedules, and master payroll input on a periodic basis.
• Working with clients to obtain/relay expert in-country requirements during the worker’s lifecycle.
• Managing the funding/billing process for payroll, completing charging sheets, and generating sales invoices.

Skills

Outstanding communication

Problem solving

Multitasking

Attention to detail

Education

Bachelor’s Degree

Job description

How would you like to team up with colleagues from the Americas, Europe, and Asia? We call ourselves Guardians, and there are over 1800 of us across the world. We understand that each one of our Guardians is unique, each with their own style of working. Our ‘Work in Any Way’ model means you’ll have the freedom to choose where and how you work best.

The role in a nutshell:

The Payroll Coordinator will be responsible for overseeing the entire employment lifecycle of each worker at Safeguard Global. Key responsibilities for this role involve daily query management, ensuring seamless, efficient, and compliant payroll processing for our clients in collaboration with internal/external providers, generating sales invoices, and ensuring timely and accurate worker payments.

This role offers the chance to significantly influence our clients’ operations and contribute to their overall success.

How you will make a difference

• Managing changes in employment contracts, including modifications after the initial onboarding such as salary adjustments or provided benefits.

• Maintaining and storing all relevant worker documentation throughout the employment lifecycle, following in-country compliance and record-keeping guidelines.

• Being the point of contact for worker queries. Ensuring timely responses to queries received from workers, internal support teams, ICP/ICE, and clients.

• Working through compliant offboards for all workers, whether on indefinite or fixed-term contracts; could involve voluntary or involuntary terminations.

• Ensuring background checks are being completed as requested if not finalized prior to the first payroll through Implementation.

• Accurate and timely processing of payroll payments to workers.

• Maintaining a high level of knowledge on all of the company’s payroll policies and governmental regulations impacting payroll preparation.

• Investigating and correcting payroll reports, identifying out-of-balance payroll.

• Performing necessary reviews and approving payroll reports against housed information and client input.

• Maintaining KPIs, internal reporting, payroll schedules, and master payroll input on a periodic basis.

• Working with clients to obtain/relay expert in-country requirements during the worker’s lifecycle.

• Managing the funding/billing process for payroll, completing charging sheets, and generating sales invoices.

What will give you an advantage:

• Bachelor’s Degree

• 2+ years of practical experience in HR, Finance, or Customer Services

• Outstanding written and verbal communication abilities in English; proficiency in additional languages is advantageous

• Familiarity with payroll concepts and knowledge of local payroll legislation for supported countries would be beneficial

• Strong problem-solving skills with a keen attention to detail and analytical acumen; adept at identifying, resolving, and mitigating issues

• Capacity to manage multiple tasks and prioritize workload effectively

• Self-motivated individual with a proactive approach

• Exceptional organizational skills and meticulous attention to detail

Why become a Guardian:

International Environment : Grow your network internationally and collaborate across the world. Interact, discover cultures, and tap into local expertise.

Our Culture : We emphasize the human factor in everything we do. We’re proud of our nurturing culture. A culture where your ideas will always find their way to our leaders, and your contribution recognized.

Autonomy & Flexibility (Work in Any Way): We empower you with as much flexibility as possible with how and where you work best. We value results, not working hours.

Learning : We support your continuous growth by providing access to 2 learning platforms, where you can learn at your own pace.

We appreciate you: There are lots of great reasons to join us, but we’re proud that all Guardians are eligible to join the annual bonus scheme or sales incentive plan.

Who we are and what we do:

Safeguard Global is an international company with multiple offices across the globe. We enable over a thousand organizations to hire, onboard, manage and pay employees in over 165 countries. It’s all about the people. We hire the best talent from across the globe, allowing you to learn about new cultures and interact with many different people worldwide.

At Safeguard Global, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and Guardians.