Payroll Coordinator

Newhall Avenue Healthcare Center Llc; Santa Clarita (CA); On-site; USD 55,000 - 70,000; Full time

Job summary

Newhall Avenue Healthcare Center Llc in California is seeking a Payroll Administrator to compile hours from time sheets, enter data, and submit to our payroll vendor. You will review wages, correct errors, monitor punches, and ensure timely paychecks.

You will also handle accounts payable, onboard staff to the time clock, and process workers’ compensation claims. Strong Excel and payroll software skills plus strict confidentiality are essential.

Qualifications

• Skilled nursing or healthcare related field experience, preferred.
• Effective communication skills to maintain positive relationship with staff, physicians, and consultants.
• Current knowledge of local, state and federal guidelines and regulations, a plus.
• Strong personal organization and time management ability with attention to detail.
• Proficiency with Microsoft Excel and payroll application systems.
• Strong understanding of payroll accounting and payroll best practices.
• Strong work ethic and team player with excellent communication skills.
• Ability to deal sensibly with confidential material.
• Ability to understand and follow applicable regulations, policies and procedures fully and consistently.
• Must have strong detail orientation and high accuracy level.

Responsibilities

• Compiles hours worked from time sheets and submits to payroll vendor.
• Reviews wages computed and corrects errors for payroll accuracy.
• Monitors missed punches, meal breaks, and reports to Administrator and Managers.
• Distributes paychecks.
• Processes workers’ compensation claims, assuring claims are promptly reported and paperwork is completed in a timely manner.
• Prepares payroll checks in accordance with current pay periods to assure that employee checks are received on a timely basis.
• Performs daily, weekly, and pay period close responsibilities related to payroll processing.
• Manages payroll variables such as shift differentials, overtime, on call, employee status, etc.
• Ensures employee personnel files are complete and employee information kept confidential.
• Compiles all Accounts Payable (Invoices) for payment submission.
• Assist during DSD orientation. Orientation packet and onboarding must be completed before the end of day 2.
• Enroll new staff to time clock.
• Perform other duties as assigned or requested to meet the facility’s needs.

Skills

Payroll processing

Attention to detail

Confidentiality

Communication skills

Time management

Data entry

Analytical skills

Tools

Microsoft Excel

Payroll software

Accounts payable systems

Job description

Payroll and A/PCompiles hours worked from time sheets and other recordsInput forms, enters data into computer files, and submits to payroll vendorReviews wages computed and corrects errors for payroll accuracyMonitors missed punches, missed meal breaks, and interrupted meal periods and reports to Administrator and ManagersDaily - DHPPD and overtime reports, DHPPD formsDistributes paychecksProcesses workers’ compensation claims, assuring claims are promptly reported and paperwork is completed in a timely manner, work with DSDPerforms other clerical duties as needed, such as filing, creating folders, photocopying, collating, etcPerforms other duties as assigned by the AdministratorPrepare payroll checks in accordance with current pay periods to assure that employee checks are received on a timely basisPerforms all daily, weekly, and pay period close responsibilities related to payroll processingManages payroll variables such as shift differentials, overtime, on call, employee status, etc. (if applicable)Ensures employee personnel files are complete and employee information are kept confidential; Maintains confidentiality of records, contact and information.Compile all Accounts Payable (Invoices) for payment submissionAssist during DSD orientation. Orientation packet and onboarding must be completed before the end of day 2.Enroll new staff to time clockPerform other duties as assigned or requested to meet the facility’s needs.QualificationsSkilled nursing or healthcare related field experience, preferred.Effective communication skills to maintain positive relationship with staff, physicians, and consultantsCurrent knowledge of local, state and federal guidelines and regulations, a plusStrong personal organization and time management ability with attention to detail.Proficiency with Microsoft Excel and payroll application systems.Strong understanding of payroll accounting and payroll best practices.Strong work ethic and team player with excellent communication skills.Ability to deal sensitively with confidential material.Ability to understand and follow applicable regulations, policies and procedures fully and consistently.Must have strong detail orientation and high accuracy level.