Payroll Coordinator

Commonwealth of VA Careers; Virginia (MN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Generous leave and holiday benefits

Health, dental, and vision coverage

Disability insurance

Virginia Retirement System

Deferred compensation opportunities

Educational assistance programs

Access to Recreation Center

Job summary

Blue Ridge Community College (BRCC) is seeking a Payroll Coordinator to ensure accurate, on-time pay and payroll compliance for all college employees. You will collaborate with the HR team and participate in College Search Committees as an HR representative.

Ideal candidates are detail-oriented, analytical, and able to manage multiple payroll tasks under deadlines while safeguarding confidential information and adhering to all regulatory guidelines.

Qualifications

• Comfort and skill working with numerical data, auditing information, and resolving discrepancies
• Ability to follow established procedures and payroll-related processes
• Ability to handle confidential information with discretion and professionalism
• Strong organizational skills and ability to manage multiple priorities and deadlines
• Exceptional attention to detail and accuracy
• Excellent verbal and written communication skills
• Advanced proficiency in Microsoft Office, particularly Excel, and ability to quickly learn new systems
• Strong interpersonal skills and ability to collaborate with individuals at all organizational levels

Responsibilities

• Coordinate and process payroll for all college employees in collaboration with the Virginia Community College System (VCCS) Shared Services Center.
• Review and reconcile payroll data to ensure accuracy and timely processing.
• Manage out-of-state tax reconciliations and required reporting.
• Prepare routine and ad hoc payroll reports.
• Monitor wage employee hours and ensure compliance related to ACA guidelines.
• Reviewing queries to ensure all leave and time are submitted & prepared; resolving errors promptly.
• Respond to employee and supervisor payroll inquiries.
• Maintain and update payroll procedures and documentation.
• Support Human Resources initiatives, including participation on search committees and other HR-related duties.
• Perform other duties as assigned

Skills

Numerical data

Auditing information

Discretion

Organizational skills

Attention to detail

Communication

Excel proficiency

Learn new systems quickly

Interpersonal skills

Education

Tools

Microsoft Office Suite

Job description

Title: Payroll Coordinator

Agency: Blue Ridge Community College

Location: Augusta - 015

FLSA: Exempt

Hiring Range: $55,000 - $75,000

Full Time or Part Time: Full Time

Additional Detail

Job Description

Nestled in the heart of the picturesque Shenandoah Valley, Blue Ridge Community College (BRCC) is committed to accelerating opportunities through the power of education. Our success is rooted in a shared dedication to excellence, ethical behavior, empowerment, and a culture of care. BRCC has been consistently recognized by the Chronicle of Higher Education as a Great College to Work For, reflecting our supportive, inclusive, and mission driven workplace. By joining BRCC, you become part of a community focused on equipping students, alumni, and employees with the knowledge and experience needed to transform themselves, our community, and the world. If you are passionate about education and inspired by meaningful work, BRCC offers a place where your talents and values can thrive.

As a Payroll Coordinator, you will play a vital role in ensuring employees are paid accurately and on time while supporting payroll compliance. This position is ideal for a self-driven, detail-oriented professional who enjoys working with numbers, managing data, and solving data problems and working within strict guidelines and procedures while consistently under deadlines. As a part of the Human Resources Team, this position is also involved in the recruitment process as an active participant on College Search Committees, serving as an HR Representative to ensure effective, fair, and compliant recruitments.

What We Offer

• Generous leave and holiday benefits
• Comprehensive health, dental, and vision coverage
• Short-term and long-term disability insurance
• Virginia Retirement System participation
• Deferred compensation investment opportunities
• Educational assistance programs
• Access to the College Recreation Center, with associated fees

Key Responsibilities

• Coordinate and process payroll for all college employees in collaboration with the Virginia Community College System (VCCS) Shared Services Center.
• Review and reconcile payroll data to ensure accuracy and timely processing.
• Manage out-of-state tax reconciliations and required reporting.
• Prepare routine and ad hoc payroll reports.
• Monitor wage employee hours and ensure compliance related to ACA guidelines.
• Reviewing queries to ensure all leave and time are submitted & approved properly; resolving any errors and/or exceptions timely.
• Respond to employee and supervisor payroll inquiries.
• Maintain and update payroll procedures and documentation.
• Support Human Resources initiatives, including participation on search committees and other HR-related duties.
• Perform other duties as assigned.

Minimum Qualifications

Successful candidates will demonstrate:

• Comfort and skill working with numerical data, auditing information, and resolving discrepancies
• Ability to follow established procedures and understand payroll-related processes
• Ability to handle confidential information with discretion and professionalism
• Strong organizational skills and ability to manage multiple priorities and deadlines
• Exceptional attention to detail and accuracy
• Excellent verbal and written communication skills
• Advanced proficiency in Microsoft Office, particularly Excel, as well as the ability to quickly learn new systems
• Strong interpersonal skills and the ability to collaborate effectively with individuals at all organizational levels

Additional Considerations

The following qualifications are helpful but not required:

• Knowledge of payroll principles, practices, and applicable regulations
• Payroll processing experience
• Human Resources experience
• Experience working in financial, accounting, business services, or a related field
• Experience with HCM systems, including PeopleSoft
• HRCI and/or SHRM certification
• Experience working for a Virginia state agency