Payroll Technician

City of Santa Fe Springs; Roanoke (VA); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Progressive Flexible Leave Plan

12 paid holidays

Short Term Disability Insurance

Long Term Disability Insurance

Health, Vision and Dental Insurance

Life Insurance

Flexible Spending Accounts - Medical

Tuition Reimbursement

Employee Assistance Program

Credit Union Membership

Deferred Compensation Plan

Job summary

The City of Santa Fe Springs is seeking a Payroll Technician to process payroll, leave, and benefits with attention to accuracy and timeliness. You will provide customer service and maintain records to satisfy statutory regulations pertaining to payroll processing.

Responsibilities include reviewing actions in the payroll system, gathering and coding time files, reconciling with vendor reports, and coordinating with Human Resources to ensure data accuracy.

Qualifications

• High school diploma or equivalent with payroll and HR-related training.
• Two or more years of progressively responsible payroll operations experience.
• Thorough knowledge of payroll procedures and record keeping.

Responsibilities

• Review personnel actions entered into the payroll system for correctness.
• Gather time files and code calculations; prepare uploads and verify accuracy in accordance with FLSA and policies.
• Review payroll vendor reports, adjust in system, process payments, and reconcile with reports.
• Communicate accurate payroll information to departments in a timely manner.
• Work with Human Resources to verify data accuracy.
• Handle employee inquiries regarding payroll and employment verifications.

Skills

Payroll processing

Record keeping

Data entry

Communication

Customer service

Education

High school diploma or equivalent with payroll/HR training

Tools

Excel

Word

Payroll software

Job description

General Description

Performs skilled technical work and calculations necessary to process payroll, leave, and benefits accurately and timely. Provide customer service and maintain records required to satisfy all statutory regulations in regards to payroll processing.

Essential Job Functions

• Review personnel actions entered into the payroll system for correctness
• Gather all time files. Accurately code, using complicated calculations; efficiently key; prepare time system uploads when necessary; and, verify that all time files are entered accurately and in compliance with FLSA and organizational policies.
• Review payroll vendor reports for updates, make adjustments in the system as needed, make any payments that are required and perform reconciliations from the payroll system to those reports
• Responsible for timely communication to departments of accurate payroll related information
• Works closely with Human Resources personnel to verify the accuracy of data
• Answers telephone inquiries from employees, human resource departments, and administration on payroll related issues and the public concerning verifications of employment

Requirements/Preferences

Education

Required: High school diploma or equivalent supplemented by business school or college level courses or training in Payroll and HR related procedures.

Experience

Required: Two or more years of progressively responsible experience maintaining fiscal or related records preferably in payroll operations

Certifications/Licenses

None required.

Knowledge, Skills And Abilities

Thorough knowledge of methods and procedures used in preparing payrolls and record keeping. Ability to interpret payroll and benefit policies and procedures. Ability to maintain detailed records and prepare reports. Ability to use good judgment in the application of detailed procedures to work situations. Ability to maintain and organize detailed reports. Skill in the operation of a variety of office equipment including a personal computer and other information processing equipment. Ability to communicate effectively orally and in writing. Ability to establish effective working relationships with other employees and the public. Ability to adapt to change. Ability to work efficiently in Excel and Word.

Supervisory Responsibilities

None

Additional Requirements

Subject to a complete criminal history background search with acceptable results. Must also be able to perform the job as described in the Physical and Environmental Demands section of this job description.

Other Information

Part-time employees are not eligible for employee benefits.

Full-time employees are eligible for a comprehensive benefit package that includes:

• Progressive Flexible Leave Plan with cash-in option
• Twelve paid holidays
• Short Term Disability Insurance
• Long Term Disability Insurance
• Health, Vision and Dental Insurance
• Life Insurance
• Flexible Spending Accounts - Medical and Dependent Care
• Virginia Retirement System - Membership in VRS is automatic upon hire into a covered position. County contributes and employees pay their membership contribution.
• Tuition Reimbursement
• Employee Assistance Program
• Credit Union Membership
• Deferred Compensation Plan with County Match