Payroll Coordinator

Poulos-; San Antonio (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Pape-Dawson Engineers seeks a Payroll Coordinator to support biweekly payroll for employees across multiple states, ensuring accurate timekeeping and compliant tax handling. You will maintain payroll records, assist with benefits administration, and help with 401(k) contributions and reconciliations.

Ideal candidates have 5+ years in payroll, experience with major payroll platforms, and strong Excel skills.

Qualifications

• Bachelor’s degree in accounting, finance, or related field (or equivalent experience).
• 5 years of payroll administration, payroll coordinator, or related payroll experience.
• Experience with ADP, Workday, Paylocity, or a similar payroll platform; Deltek Vantagepoint experience preferred.
• Working knowledge of payroll processing, payroll taxes, wage and hour requirements, payroll deductions, benefits administration, and 401(k) contribution processing.
• Proficiency in Microsoft Excel, including pivot tables and lookup functions.

Responsibilities

• Support biweekly payroll processing for employees across multiple states.
• Review timesheets for completeness, accuracy, policy compliance, and required approvals.
• Maintain payroll records for new hires, terminations, compensation changes, direct deposit updates, and tax withholding changes.
• Assist with payroll tax filings, reporting, and related compliance activities.
• Support benefits administration, payroll deductions, and reconciliations.
• Process and reconcile 401(k) contributions, employer matches, and loans.
• Research payroll discrepancies and employee inquiries, escalating for review.
• Prepare payroll reports and analyze payroll data using Excel.
• Coordinate with Human Resources, Benefits, and Finance as needed.

Skills

Attention to detail

Communication

Time management

Confidential information handling

Education

Bachelor’s degree in accounting/finance or related field

Tools

ADP

Workday

Paylocity

Deltek Vantagepoint

Excel (pivot tables/lookups)

Job description

Job Description:OverviewThe Payroll Coordinator supports accurate and timely processing of multi-state payroll while maintaining employee payroll records, reviewing timekeeping data, and assisting with benefits and retirement plan administration. This role requires strong analytical abilities, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment.ResponsibilitiesSupport biweekly payroll processing for employees across multiple statesReview timesheets for completeness, accuracy, policy compliance, and required approvalsMaintain payroll records for new hires, terminations, compensation changes, direct deposit updates, and tax withholding changesAssist with payroll tax filings, reporting, and related compliance activitiesSupport benefits administration, payroll deductions, and reconciliationsProcess and reconcile 401(k) contributions, employer matches, and loansResearch payroll discrepancies and employee inquiries, following established procedures and escalating exceptions for reviewPrepare payroll reports and analyze payroll data using ExcelSupport month-end, quarter-end, and year-end payroll activitiesCoordinate with Human Resources, Benefits, and Finance as neededPerforms other related duties as assignedQualificationsBachelor’s degree in accounting, finance, or related field (or equivalent experience)5 years of payroll administration, payroll coordinator, or related payroll experienceExperience with ADP, Workday, Paylocity, or a similar payroll platform; Deltek Vantagepoint experience preferredWorking knowledge of payroll processing, payroll taxes, wage and hour requirements, payroll deductions, benefits administration, and 401(k) contribution processingProficiency in Microsoft Excel, including pivot tables and lookup functionsAbility to follow established procedures and refer exceptions for reviewStrong attention to detail and ability to handle confidential information accuratelyAbility to organize assigned work, manage multiple priorities, and meet deadlinesClear communication and customer service skillsIf you need an accommodation or assistance with completing your application due to a disability or special need, please contact our team at [e-mail] or call [phone].EEO Statement:All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.