Payroll Coordinator

papedawson; San Antonio (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Pape-Dawson Engineers is seeking a Payroll Coordinator to support accurate and timely multi-state payroll processing, maintain records, and assist with benefits administration. The role requires strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include reviewing timekeeping, processing biweekly payroll, reconciling payroll data in Excel, and coordinating with HR, Benefits, and Finance.

Qualifications

• Bachelor's degree in accounting, finance, or related field (or equivalent experience).
• 5 years of payroll administration, payroll coordinator, or related payroll experience.
• Experience with ADP, Workday, Paylocity, or a similar payroll platform; Deltek Vantagepoint experience preferred.
• Working knowledge of payroll processing, payroll taxes, wage and hour requirements, payroll deductions, benefits administration, and 401(k) contribution processing.
• Proficiency in Microsoft Excel, including pivot tables and lookup functions.

Responsibilities

• Support biweekly payroll processing for employees across multiple states.
• Review timesheets for completeness, accuracy, policy compliance, and required approvals.
• Maintain payroll records for new hires, terminations, compensation changes, direct deposit updates, and tax withholding changes.
• Assist with payroll tax filings, reporting, and related compliance activities.
• Support benefits administration, payroll deductions, and reconciliations.
• Process and reconcile 401(k) contributions, employer matches, and loans.
• Research payroll discrepancies and employee inquiries, following established procedures and escalating exceptions for review.
• Prepare payroll reports and analyze payroll data using Excel.
• Support month-end, quarter-end, and year-end payroll activities.
• Coordinate with Human Resources, Benefits, and Finance as needed.
• Performs other related duties as assigned.

Skills

Strong attention to detail

Excellent communication skills

Handle confidential information

Time management and multitasking

Education

Bachelor's degree in accounting, finance, or related field

Tools

ADP

Workday

Paylocity

Deltek Vantagepoint

Excel (Pivot tables & Lookup)

Job description

Overview

The Payroll Coordinator supports accurate and timely processing of multi-state payroll while maintaining employee payroll records, reviewing timekeeping data, and assisting with benefits and retirement plan administration. This role requires strong analytical abilities, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Support biweekly payroll processing for employees across multiple states
• Review timesheets for completeness, accuracy, policy compliance, and required approvals
• Maintain payroll records for new hires, terminations, compensation changes, direct deposit updates, and tax withholding changes
• Assist with payroll tax filings, reporting, and related compliance activities
• Support benefits administration, payroll deductions, and reconciliations
• Process and reconcile 401(k) contributions, employer matches, and loans
• Research payroll discrepancies and employee inquiries, following established procedures and escalating exceptions for review
• Prepare payroll reports and analyze payroll data using Excel
• Support month-end, quarter-end, and year-end payroll activities
• Coordinate with Human Resources, Benefits, and Finance as needed
• Performs other related duties as assigned

Qualifications

• Bachelor's degree in accounting, finance, or related field (or equivalent experience)
• 5 years of payroll administration, payroll coordinator, or related payroll experience
• Experience with ADP, Workday, Paylocity, or a similar payroll platform; Deltek Vantagepoint experience preferred
• Working knowledge of payroll processing, payroll taxes, wage and hour requirements, payroll deductions, benefits administration, and 401(k) contribution processing
• Proficiency in Microsoft Excel, including pivot tables and lookup functions
• Ability to follow established procedures and refer exceptions for review
• Strong attention to detail and ability to handle confidential information accurately
• Ability to organize assigned work, manage multiple priorities, and meet deadlines
• Clear communication and customer service skills

EEO Statement

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.