Payroll & HR Coordinator

Ledgent; San Diego (CA); Hybrid; USD 55,000 - 65,000; Full time

Job summary

Ledgent is seeking a detail-oriented Payroll & HR Coordinator in San Diego, CA. This hybrid role centers on payroll administration for up to 150 employees, with a strong emphasis on accuracy, confidentiality, and regulatory compliance.

Candidates should have at least 2 years of California payroll processing experience; Paylocity experience is highly preferred. HR duties such as onboarding and benefits support can be trained for the right candidate.

Qualifications

• Minimum 2 years of California payroll processing experience.
• Experience processing payroll for up to 150 employees.
• Paylocity experience preferred.
• HR experience is optional and can be trained.

Responsibilities

• Process semi-monthly payroll for up to 150 employees.
• Audit payroll data: hours, OT, PTO, bonuses, deductions, and reimbursements.
• Maintain payroll records and process changes (new hires, terminations, salary changes).
• Assist with payroll tax reporting, reconciliations, and W-2 preparation.
• Ensure compliance with California payroll laws and company policies.
• Coordinate with payroll vendors and internal stakeholders.
• Assist onboarding and offboarding within HR.

Skills

Payroll processing

Attention to detail

Confidentiality

Communication skills

Tools

Paylocity

Job description

Payroll & HR Coordinator

San Diego, CA | Hybrid Salary: $55,000-$65,000

Position Overview

Our client is seeking a detail-oriented Payroll & HR Coordinator to support payroll and human resources operations. This role is heavily focused on payroll administration, with payroll experience being the most important qualification. The HR responsibilities can be trained for the right candidate.

The ideal candidate will have at least 2 years of California payroll processing experience and be comfortable managing payroll for up to 150 employees while ensuring accuracy, confidentiality, and compliance with applicable regulations. Experience with Paylocity is a strong plus.

Key Responsibilities

Payroll Administration (Primary Focus)

• Process semi-monthly payroll for up to 150 employees with a high level of accuracy and timeliness.
• Review and audit payroll data, including hours worked, overtime, PTO, bonuses, deductions, reimbursements, and other payroll adjustments.
• Maintain employee payroll and timekeeping records.
• Process payroll-related employee changes including new hires, terminations, compensation changes, and status updates.
• Research and resolve payroll discrepancies and employee payroll inquiries.
• Assist with payroll tax reporting, reconciliations, and year-end activities, including W-2 preparation.
• Ensure compliance with California payroll laws and company policies.
• Maintain payroll documentation and assist with payroll audits as needed.
• Partner with payroll vendors and internal stakeholders to support payroll operations.

Human Resources Support

• Assist with onboarding and offboarding processes.
• Maintain employee records and HR documentation.
• Support benefits administration and employee communications.
• Assist with recruiting coordination and other HR initiatives.
• Provide administrative support to the Human Resources department as needed.

Qualifications

• Minimum 2 years of California payroll processing experience required.
• Experience processing payroll for employees in a multi-department environment.
• Strong understanding of payroll regulations, wage and hour requirements, and payroll best practices.
• High level of accuracy, attention to detail, and confidentiality.
• Excellent organizational and communication skills.
• Proficiency with payroll systems; Paylocity experience is highly preferred.
• HR experience is helpful but not required and can be trained.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.