Payroll Coordinator

Javits Center; New York (NY); On-site; USD 44,000 - 46,000; Full time

Job summary

Javits Center in New York is seeking a Payroll Coordinator to ensure accurate and timely payroll processing for a large, event-driven workforce. This role reviews timecards, maintains employee records, answers routine inquiries, and assists with reporting and reconciliation, with preference for union-experience.

The position requires a Bachelor's degree and three years of payroll experience; proficiency in UKG and Oracle NetSuite, plus Excel, is recommended.

Qualifications

• Bachelor's degree in accounting, finance, business administration, or related field.
• Three years of payroll-processing, timekeeping, accounting, or related administrative experience.
• Experience supporting payroll in a unionized environment is preferred.

Responsibilities

• Process assigned payroll transactions accurately and within established deadlines.
• Support payroll processing for a large, event-driven workforce with thousands of employees.
• Review timecards, pay rates, deductions, and earnings adjustments for accuracy.
• Identify payroll discrepancies and coordinate corrections with supervisors or departments.
• Enter and maintain payroll-related changes, direct deposit, tax elections, and deductions.
• Prepare standard payroll reports for Payroll, HR, Accounting, and Finance.

Skills

Payroll processing

Timekeeping

Excel

Communication

Attention to detail

Education

Bachelor's degree

Tools

UKG

Oracle NetSuite

Job description

Hourly Compensation Range: $32.00 - $33.33

Company Overview:

Javits Center is considered the busiest convention center in the United States, hosting the world's leading conventions, trade shows, and special events on Manhattan's West Side. These large-scale events have generated billions of dollars in annual economic activity for New York City and New York State, supporting thousands of jobs in and around the facility. Located on 11th Avenue between West 34th Street and West 40th Street, the iconic structure has played a prominent role in New York’s recovery and resurgence, and with a state-of-the-art expansion project recently completed, the venue features more than 850,000 square feet of total exhibition space, two new floors of meeting room space, a rooftop pavilion and terrace, as well as a range of catering, sustainability, and technology services.

Position Summary:

The Javits Center is seeking a detail-oriented and organized Payroll Coordinator to support the accurate and timely processing of payroll. This position reviews payroll information, maintains employee records, responds to routine payroll inquiries, and assists with payroll reporting and reconciliation. The ideal candidate demonstrates accuracy, confidentiality, strong customer service, and the ability to meet established deadlines. Experience with unionized workforces and collective bargaining agreements is preferred.

The compensation range for this position is $32.00 - $33.33 hourly, paid on a bi-weekly basis. The rate of pay offered will be dependent upon the candidate’s relevant skills and experience. Interested candidates must be willing to work onsite at the Javits Center.

Essential Functions

• Process assigned payroll transactions accurately and within established deadlines.
• Support payroll processing for a large, event-driven workforce, including approximately 3,000–4,000 employees annually and up to 2,000 employees during peak months.
• Review employee timecards, pay rates, deductions, and earnings adjustments for completeness and accuracy.
• Identify payroll discrepancies and coordinate with supervisors or appropriate departments to obtain corrections.
• Perform data integrity validation for new hires, rehires, promotions, and terminations.
• Enter and maintain payroll-related changes, direct deposit information, tax elections, pay-rate updates, and deductions.
• Respond to employee payroll inquiries and assist with resolving routine payroll issues in a timely and professional manner.
• Maintain accurate payroll records and supporting documentation in accordance with established policies and record-retention requirements.
• Prepare standard payroll reports for Payroll, Human Resources, Accounting, and Finance.
• Assist with payroll reconciliations, audits, year-end activities, and W-2 processing.
• Coordinate with Human Resources and Finance to help ensure employee and payroll information is complete and accurate.
• Maintain the confidentiality and security of payroll and employee information.
• Provide responsive and professional customer service to employees and internal departments.
• Perform other payroll-related duties and special projects as assigned in support of departmental and organizational goals.

Required Qualifications

• Bachelor's degree in accounting, finance, business administration, human resources, or related field preferred.
• Three years of payroll-processing, timekeeping, accounting, or related administrative experience.
• Experience supporting payroll in a unionized environment is preferred.
• Familiarity with payroll practices, deductions, tax withholding, and recordkeeping requirements.
• Experience with UKG, Oracle NetSuite, or comparable payroll, timekeeping, or accounting systems is preferred.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail and commitment to accuracy.
• Effective organizational and time-management skills, with the ability to meet payroll deadlines.
• Strong communication, customer-service, and problem-solving skills.
• Ability to follow established procedures and work effectively both independently and as part of a team.
• Ability to handle sensitive and confidential information with discretion.

Equal Employment Opportunity, Non-Discrimination, and Reasonable Accommodation

The Jacob K. Javits Convention Center of New York is an Equal Opportunity Employer. We are committed to a workplace free of discrimination and harassment and to providing equal employment opportunity to all qualified applicants and employees. Employment decisions are made without regard to race, color, religion/creed, national origin, citizenship or immigration status, sex (including pregnancy, childbirth, and breastfeeding/lactation), sexual orientation, gender identity or expression, age, disability, genetic information or predisposing genetic characteristics, familial status, marital status, partnership status, caregiver status, height, weight, military status, veteran status, unemployment status, sexual and reproductive health decisions, status as a victim of domestic violence, stalking, or sex offenses, or any other status protected by applicable federal, state, or local law.

We provide reasonable accommodations to qualified individuals with disabilities, and for religious observances and practices, consistent with applicable law. If you need an accommodation to participate in the application or interview process, please contact Human Resources.