Administrative Assistant Electrical Department

Javits Center; New York (NY); On-site; USD 34,000 - 49,000; Full time

Job summary

The Javits Center in New York's Manhattan campus seeks an Administrative Assistant – Electrical Solutions to provide administrative, scheduling, payroll, and operational support to the Electrical Solutions team. You will process employee time and payroll data, maintain departmental records, and assist with daily workflows in a fast-paced event environment.

Applicants should have strong Excel and Office skills, experience with payroll/timekeeping systems, and the ability to maintain

Qualifications

• High school diploma or GED required; associate degree preferred.
• Minimum of three years' experience processing payroll or timekeeping.
• Experience in a union environment preferred.
• Advanced proficiency in Excel and Microsoft Office.

Responsibilities

• Process and enter employee hours, payroll data and event assignments.
• Maintain accurate departmental files and payroll records.
• Assist with scheduling and onboarding of electrician staff.
• Ensure data accuracy and resolve payroll discrepancies.

Skills

Payroll processing

Timekeeping

Communication skills

Attention to detail

Organizational skills

Customer service

Team collaboration

Education

High school diploma or GED

Associate degree in business administration

Tools

Excel

Outlook

Word

PowerPoint

Passport

UKG

Job description

Javits Center in Manhattan is the world’s most dynamic stage, setting the benchmark for what modern meetings and conventions can be. Every day across this campus, NYC’s enterprising spirit meets visionary design to turn collaborations into unprecedented business success stories.

Summary

The Administrative Assistant – Electrical Solutions provides administrative, scheduling, payroll, and operational support to the Electrical Solutions team at the Javits Center. This position is responsible for accurately processing employee time and payroll information, maintaining departmental records, supporting workforce scheduling, and assisting with the day-to-day administrative needs of the department. The role requires exceptional attention to detail, strong communication skills, and the ability to manage time-sensitive information in a fast-paced, event-driven environment.

Individuals accepting a position as an Administrative Assistant – Electrical Solutions will be required to become members of Local 3 of the International Brotherhood of Electrical Workers (IBEW) if they are not already members.

The hiring rate for this position is $30.09 per hour. The pay rate is offered in accordance with CBA requirements and is non-negotiable.

Essential Functions

• Process and enter Electrical Solutions employee hours, event assignments, and related payroll information accurately and within established deadlines; notify the Senior Director when information is ready for review.
• Maintain accurate files and supporting documentation, including employee sign-in sheets and payroll records.
• Enter Foreman’s Report information on a weekly basis and notify the General Foreman when completed and ready for review.
• Assist with the preparation and maintenance of daily, weekly, and vacation schedules for Electrical Solutions staff.
• Support Javits Center Human Resources with the onboarding and administrative processing of electrician extras, as needed.
• Maintain and verify employee skills and qualification information in collaboration with Public Safety and other internal departments.
• Provide administrative support to Foremen and the General Foreman, including copying, billing assistance, recordkeeping, scheduling, and other departmental needs.
• Review payroll and scheduling information for accuracy and assist in researching and resolving discrepancies as needed.
• Maintain organized and accurate departmental records, files, and supporting documentation in accordance with established procedures.
• Attend required meetings and training sessions necessary to perform assigned responsibilities.
• Provide a high level of customer service when interacting with employees, customers, vendors, and other Javits Center departments.
• Maintain a professional demeanor and contribute to a collaborative, team-oriented work environment.
• Perform other administrative duties as necessary to support the Electrical Solutions department.

Qualifications

• High school diploma or GED required; associate degree or additional education in business administration, accounting, human resources, or a related field preferred.
• Minimum of three (3) years of experience processing payroll, timekeeping, or closely related workforce administration required.
• Experience working in a union or collectively bargained environment strongly preferred.
• Advanced proficiency in Microsoft Excel required, including the ability to organize, review, reconcile, and analyze payroll and workforce data accurately.
• Strong proficiency in Microsoft Office, including Outlook, Word, and PowerPoint.
• Experience using payroll, timekeeping, and workforce management systems required; experience with Passport and UKG preferred.
• Working knowledge of payroll processes, timekeeping practices, billing, and recordkeeping.
• Exceptional verbal and written communication skills, with the ability to communicate professionally and effectively with employees and all levels of the organization.
• Strong attention to detail and demonstrated ability to maintain a high degree of accuracy when processing payroll, scheduling, and employee information.
• Strong organizational and time-management skills, with the ability to prioritize multiple responsibilities and meet established deadlines.
• Ability to handle sensitive employee and payroll information with professionalism, discretion, and confidentiality.
• Ability to work effectively both independently and collaboratively in a fast-paced, event-driven environment.

Job Requirements

• Must be available to work a flexible schedule, including extended hours, nights, weekends, holidays, and overtime, as business needs require.

Equal Employment Opportunity, Non-Discrimination, and Reasonable Accommodation:

The Jacob K. Javits Convention Center of New York is an Equal Opportunity Employer. We are committed to a workplace free of discrimination and harassment and to providing equal employment opportunity to all qualified applicants and employees. Employment decisions are made without regard to race, color, religion/creed, national origin, citizenship or immigration status, sex (including pregnancy, childbirth, and breastfeeding/lactation), sexual orientation, gender identity or expression, age, disability, genetic information or predisposing genetic characteristics, familial status, marital status, partnership status, caregiver status, height, weight, military status, veteran status, unemployment status, sexual and reproductive health decisions, status as a victim of domestic violence, stalking, or sex offenses, or any other status protected by applicable federal, state, or local law.

We provide reasonable accommodations to qualified individuals with disabilities, and for religious observances and practices, consistent with applicable law. If you need an accommodation to participate in the application or interview process, please contact Human Resources.