Payroll Coordinator

Guardian Access Solutions

Nashville (TN)

On-site

USD 55,000 - 60,000

Full time

14 days+

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Benefits offered by this job

401(k)

Medical Insurance

Vision Insurance

Disability Insurance

Job summary

An established industry player is seeking a detail-oriented Payroll Coordinator to manage full cycle payroll processing for a diverse workforce. This role involves ensuring compliance with federal and state regulations, handling payroll audits, and collaborating with various departments to maintain data accuracy. You'll play a crucial role in supporting employees and ensuring timely payroll delivery. If you have a passion for payroll operations and a keen eye for detail, this is an exciting opportunity to join a dynamic team in Nashville, TN, where your contributions will directly impact the organization’s success.

Qualifications

2+ years of payroll operations experience for 300+ employees.
Advanced knowledge of US payroll processing laws and regulations.

Responsibilities

Process weekly payroll for 300+ employees, ensuring accuracy.
Monitor timekeeping systems and validate timecards for compliance.

Skills

Payroll Processing

ADP WFN

Microsoft Excel

Problem Solving

Confidentiality

US Payroll Laws

Education

Bachelor’s Degree in Accounting

Certified Payroll Professional (CPP)

Tools

Electronic Time Keeping Systems

Job description

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The Payroll Coordinator is responsible for full cycle payroll processing on a weekly cadence for both exempt and non-exempt employees across multiple states, including data entry, calculations, reporting, and adherence to compliance with federal, state, and local regulations. This role reports to our Accounting Department and is located out of our Headquarter Office in Nashville, TN.

ESSENTIAL JOB FUNCTIONS

Prepare, process, and verify weekly full cycle payroll for 300+ exempt and non-exempt employees, including reviewing and verifying the accuracy of approved timecards, payroll deductions, and other special exceptions related to the payroll
Manage administration of electronic time keeping systems including maintaining work schedules, monitoring daily attendance to include validation of timecards, overtime, job changes, and adherence to FLSA
Monitor submission of approved timecards and ensure valid data transfer from time tracking system to payroll
Sets up report garnishments pursuant to legal documents
Establish and maintain accurate tax jurisdictions within payroll systems
Ensure compliance with federal, state, and local regulations while maintaining current with payroll laws and regulations
Review employee change requests for proper authorization and approval, ensure that employee changes are entered correctly, and are processed on a timely basis
Administer payroll audits to verify the accuracy of payroll elements including base pay, bonuses, commissions, payroll taxes, and various deductions
Ensure accurate calculation and reporting of payroll taxes, including federal, state, and local taxes
Prepare requested documents and files for quarterly, bi-annual, and annual external financial and workers compensation audits
Regularly review and reconcile payroll tax filings and deposits, coordinating with Finance and payroll vendor to resolve discrepancies and ensure compliance with company policy and federal, state, and local regulations
Ensure accurate and timely retirement plan funding and reporting, assist Human Resources with annual 401(k) audits, and ensure compliance with ERISA and IRS regulations
Enter data into databases, spreadsheets, and other systems to accurately reconcile and record payroll related data
Address and resolve payroll-related inquiries from employees and perform in-depth investigations and analysis to determine the root cause of each problem to identify gaps and go forward solutions
Collaborate closely with Finance, Human Resources, and other departments to ensure seamless payroll processing and data accuracy while providing excellent service to our employees and internal clients
Perform monthly, quarterly, fiscal year end and calendar year end payroll procedures
Establish and maintain positive working relationships with employees and management
Handle special projects and perform other job-related duties as assigned

QUALIFICATIONS

2+ years of relevant payroll operations experience processing payroll for 300+ employees
Knowledge of various payroll systems like ADP WFN and time keeping systems
Advanced working knowledge of US payroll processing to include federal, state, and local laws and regulations, wage and hour, and tax administration
Advanced Microsoft Office suite skills, including intermediate Excel with the ability to run reports and perform detailed analysis
Ability to solve problems, exercise sound judgment in planning, scheduling, and completing assignments in an independent manner based on policies and procedures
Construction industry payroll experience, preferred
Advanced knowledge of gross to net payroll calculations and processes
Ability to maintain strict confidentiality
As a condition of employment, employer will conduct a background check and drug screen prior to hire
Valid Driver’s License with a clean driving record
Ability to understand, speak, and write English
Must be located in the Nashville Tennessee region and have the ability to commute to the Nashville Office three to five days per week

EDUCATION AND CERTIFICATIONS

Bachelor’s degree in accounting, finance, or related field, preferred
2+ years of proven experience in payroll administration with direct responsibility for processing
Certified Payroll Professional (CPP) certification, preferred

GUARDIAN ACCESS SOLUTIONS WILL NOT SPONSOR APPLICANTS FOR WORK VISAS FOR THIS ROLE.

This job description is not intended to be a comprehensive list of duties or standards of the position. Additional tasks may be assigned and the scope of the job may change as necessitated by business demands. Applicants are advised that false statements or omission of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed. Guardian Access Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Seniority level