Payroll Coordinator

Hamtramck Public Schools; Hamtramck (MI); On-site; USD 65,000 - 86,000; Full time

Job summary

Hamtramck Public Schools is seeking a Finance/Payroll Coordinator to oversee accurate, timely payroll administration for all district employees. This role requires close collaboration with Finance, HR, and administration to ensure compliance with laws, policies, and collective bargaining agreements.

The incumbent will manage payroll processing, reporting, deductions, and retirement submissions, while maintaining documentation and meeting established deadlines.

Qualifications

• High School Diploma or its equivalent.
• Experience with computerized payroll software; SMART software preferred.
• Proficient in Word and Excel with focus on automating manual processes.
• Bookkeeping experience beyond basic.
• Accurate, efficient, and able to handle detailed work under tight deadlines.
• Ability to communicate with staff, administrators, the public and others.
• Maintain confidentiality at all times.
• Ability to work independently within established policies and regulations.

Responsibilities

• Maintain district payroll files in accordance with district retention requirements.
• Coordinate payroll systems for the whole district (buildings and central office) including training when necessary.
• Process regular and special payroll runs.
• Review payroll reports for accuracy and resolve discrepancies prior to payroll finalization.
• Responsible for proper coding, account distribution, and taxes.
• Work with the Human Resources in processing all contractual items impacting payroll as approved by Board of Education.
• Responsible for all payroll reporting, local taxes, state taxes, federal taxes, unemployment and retirement.
• Distribute monies to annuity companies, retirement, garnishments, union dues, and other payroll deductions and reconcile related general ledger accounts.
• Responsible for Michigan Public School Employees Retirement System (MPSERS) biweekly reporting and reconciling report submissions, internal and external audits, and final payroll details for pension calculations.
• Responsible for compiling annual payroll accruals.
• Perform payroll reclasses as needed.
• Maintain and document payroll procedures and internal controls.
• Perform other duties as assigned.

Skills

Payroll software experience

Microsoft Excel

Microsoft Word

Bookkeeping

Attention to detail

Communication

Confidentiality

Independent worker

Education

High School Diploma or equivalent

Job description

• Position Type: Finance/ Payroll Coordinator
• Date Posted: 8/27/2026
• Location: Hamtramck Public Schools

Reports to: Finance Manager

Job Summary: The Payroll Coordinator is responsible for the accurate and timely administration of payroll for all district employees. This position performs payroll processing, payroll-related accounting, deduction administration, tax and retirement reporting, MPSERS/ORS reporting and compliance with applicable federal, state and local laws, district policies, and collective bargaining agreements.

The Payroll Coordinator works closely with Human Resources, Finance, building administrators and secretaries, employees, and external agencies to ensure payroll information is accurate, properly documented, and processed according to established deadlines.

Qualifications

• High School Diploma or its equivalent.
• Experience with computerized payroll software. SMART software experience preferred.
• Knowledge and practical experience with Microsoft Word and Excel programs with a focus on automating manual processes.
• Bookkeeping skills/experience and knowledge beyond basic bookkeeping.
• Must be accurate, efficient, and capable of handling detailed work assignment under tight deadlines.
• Ability to get along and communicate with staff, administrators, public and others.
• Must maintain confidentiality at all times.
• Ability to work independently, in accordance with established policies and regulations

Essential Functions

• Maintain district payroll files in accordance with district retention requirements.
• Responsible for payroll systems coordination for the whole district (buildings and central office) including training when necessary.
• Process regular and special payroll runs.
• Review payroll reports for accuracy and resolve discrepancies prior to payroll finalization.
• Responsible for proper coding, account distribution, and taxes.
• Work with the Human Resources in processing all contractual items impacting payroll as approved by Board of Education.
• Responsible for all payroll reporting, local taxes, state taxes, federal taxes, unemployment and retirement.
• Responsible for the distribution of monies to annuity companies, retirement, garnishments, union dues, and any other payroll deductions and reconcile related general ledger accounts.
• Responsible for Michigan Public School Employees Retirement System (MPSERS) biweekly reporting and reconciling Report submissions, internal and external audits, and Final Payroll Details for Pension Calculations.
• Responsible for compiling annual payroll accruals
• Perform payroll reclasses as needed.
• Maintain and document payroll procedures and internal controls.
• Perform other duties as assigned.

OTHER DUTIES AND RESPONSIBILITIES

• Assist the Finance Manager in preparation of budgets and audits.
• Perform emergency bookkeeping duties in the absence of the accountant.
• Conducts other duties related to the payroll, as assigned by the Finance Manager.

TERMS OF EMPLOYMENT

• 12 months per year
• Eight (8) hours per day; during peak times additional hours will be required
• Salary: $65,000-$85,536 annually per the Non-Represented Staff Salary Schedule

Postings current as of 8/29/2026 2:26:52 PM CST.

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