District Payroll & Reporting Specialist

Hamtramck Public Schools; Hamtramck (MI); On-site; USD 65,000 - 86,000; Full time

Job summary

Hamtramck Public Schools is seeking a Finance/Payroll Coordinator to oversee accurate, timely payroll administration for all district employees. This role requires close collaboration with Finance, HR, and administration to ensure compliance with laws, policies, and collective bargaining agreements.

The incumbent will manage payroll processing, reporting, deductions, and retirement submissions, while maintaining documentation and meeting established deadlines.

Qualifications

• High School Diploma or its equivalent.
• Experience with computerized payroll software; SMART software preferred.
• Proficient in Word and Excel with focus on automating manual processes.
• Bookkeeping experience beyond basic.
• Accurate, efficient, and able to handle detailed work under tight deadlines.
• Ability to communicate with staff, administrators, the public and others.
• Maintain confidentiality at all times.
• Ability to work independently within established policies and regulations.

Responsibilities

• Maintain district payroll files in accordance with district retention requirements.
• Coordinate payroll systems for the whole district (buildings and central office) including training when necessary.
• Process regular and special payroll runs.
• Review payroll reports for accuracy and resolve discrepancies prior to payroll finalization.
• Responsible for proper coding, account distribution, and taxes.
• Work with the Human Resources in processing all contractual items impacting payroll as approved by Board of Education.
• Responsible for all payroll reporting, local taxes, state taxes, federal taxes, unemployment and retirement.
• Distribute monies to annuity companies, retirement, garnishments, union dues, and other payroll deductions and reconcile related general ledger accounts.
• Responsible for Michigan Public School Employees Retirement System (MPSERS) biweekly reporting and reconciling report submissions, internal and external audits, and final payroll details for pension calculations.
• Responsible for compiling annual payroll accruals.
• Perform payroll reclasses as needed.
• Maintain and document payroll procedures and internal controls.
• Perform other duties as assigned.

Skills

Payroll software experience

Microsoft Excel

Microsoft Word

Bookkeeping

Attention to detail

Communication

Confidentiality

Independent worker

Education

High School Diploma or equivalent

Job description

Hamtramck Public Schools is seeking a Finance/Payroll Coordinator to oversee accurate, timely payroll administration for all district employees. This role requires close collaboration with Finance, HR, and administration to ensure compliance with laws, policies, and collective bargaining agreements.

The incumbent will manage payroll processing, reporting, deductions, and retirement submissions, while maintaining documentation and meeting established deadlines.