Payroll Manager

Memspa; Michigan; On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

Life insurance

AD&D

Long-term disability

Annuity

Job summary

Montcalm Area Intermediate School District is seeking a Payroll Manager to oversee payroll operations for all MAISD staff and ensure compliance with laws and district policies. The role involves processing semi-monthly payrolls, maintaining records, and collaborating with the HR department.

The ideal candidate will have a bachelor’s degree in finance or accounting, at least four years of school payroll experience, and strong confidentiality and communication skills.

Qualifications

• Bachelor’s degree in finance or accounting preferred.
• Minimum four years’ experience in school payroll and benefits.
• Proficiency with Windows-based programs and Google suite.
• High level of confidentiality and discretion.
• Strong verbal and written skills.
• Ability to work collaboratively with MAISD staff.

Responsibilities

• Process and reconcile semi-monthly payrolls for MAISD staff.
• Assist HR with entering new hires into MUNIS and updates.
• Administer MUNIS Employee Self Service (ESS).
• Monitor probationary periods and stipends.
• Complete IRS Form 941 and annual W-2 filings.

Skills

Payroll processing

Confidentiality

Collaboration

Education

Bachelor’s degree in finance or accounting

Tools

MUNIS

Windows/Google apps

Job description

Deadline: August 31, 2026
District/Organization: Montcalm Area Intermediate School District
Position/Type: Other, full time
Salary: $60,000 – $70,000

Job Summary: Responsible for overseeing and managing the organization’s payroll functions to ensure accurate and timely processing of employee compensation. This includes ensuring compliance with relevant laws and regulations, resolving discrepancies, maintaining payroll records, and collaborating with the Human Resources Department. The Payroll Manager also implements process improvements and ensures adherence to company policies and deadlines.

Reports to: Associate Superintendent Finance & Human Resources

Salary: $60,000 – $70,000 annually based on experience

Terms of Employment: Non-Union. 12-month employee (260 days), 8 hours per day Holiday, Vacation, Sick, and Bereavement Days.Health Insurance – Employee/Employer shared costs Dental, Vision, Life, AD&D, and LTD – Employer Paid 1% of Base Pay Annuity.

Certification/ Qualifications:

• Bachelor’s degree in finance or accounting is preferred.
• Minimum four (4) years’ experience in school payroll and benefits.
• Demonstrating proficiency with computers Working knowledge of Windows based programs and Google (word processing and spreadsheets), required.
• Demonstrated high level of confidentiality, integrity, and discretion.
• Demonstrated excellent verbal and written skills.
• Demonstrated ability to work collaboratively and establish positive relationships with MAISD colleagues and all school staff.
• Demonstrated ability to be highly organized and work well under pressure.
• Ability to work a flexible schedule when necessary.

Essential Job Functions:

• Process and reconcile semi-monthly payrolls for all MAISD staff.
• Assist Human Resources to enter new hires into MUNIS.
• Assist Human Resources with MUNIS updates – Contracts, step updates, exiting staff, and time off accruals.
• Administrator of MUNIS Employee Self Service (ESS).
• Monitor probationary periods for new hires and bus driver stipends.
• Complete ORS biweekly reports, final payroll details, audits, payments, and small steps campaign.
• Complete, file, and reconcile the IRS form 941 by the required deadline.
• Prepare and submit annual W-2 forms by the required deadline.
• Complete Worker’s Compensation Audits.
• Process benefit changes.
• Report quarterly unemployment wags to appropriate institution.
• Assist with calendar year close and fiscal year-end close.
• Prepare and send out payroll reminders to staff and supervisors.
• Prepare information for all payroll-related audits.
• Assist with employee retirement questions related to MPSERS.
• Process employment verifications.
• Assist with estimating employee costs for grants and other funding.
• Assist with workers’ compensation claims.
• Monitor and track ESTA to ensure compliance.
• Be an active MSBO member.
• Attend professional development for topics related to job duties.
• Consistent and reliable punctuality and attendance.
• Such other duties as may be assigned by the Associate Superintendent of Finance & HR.

Additional Information:

Tricia Root, Associate Superintendent Finance & HR,Montcalm Area Intermediate School District [phone] or [e-mail]