Payroll Coordinator

Creative Financial Staffing, LLC; Greensburg (Westmoreland County); On-site; USD 55,000 - 65,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking a detail-oriented Payroll Coordinator in Greensburg, PA, to oversee full-cycle payroll for over 1,600 employees, ensuring accuracy and compliance. You'll manage payroll processing, maintain personnel records, and provide guidance on payroll-related inquiries.

The ideal candidate will possess a Bachelor's degree or equivalent experience and prior payroll experience. Proficiency in Excel and familiarity with payroll software are essential, as is the ability to work collaboratively in a supportive environment.

Qualifications

• Bachelor’s degree in accounting, finance, business administration, or equivalent payroll experience.
• Previous payroll experience, preferably handling full-cycle payroll.
• Basic Excel proficiency (data entry, formulas, and tables).

Responsibilities

• Process biweekly payroll for approximately 1,200 active employees and 400 retirees.
• Reconcile payroll data, verify balances, and maintain accurate payroll records.
• Ensure compliance with applicable tax regulations and assist with payroll tax filings.

Skills

Detail-oriented

Approachable

Payroll processing

Excel proficiency

Education

Bachelor’s degree in accounting, finance, business administration, or a related field

Tools

Payroll software

Excel

Job description

PAYROLL COORDINATOR
Greensburg, PA
$55,000- $65,000

We are seeking a detail-oriented and approachable Payroll Coordinator to oversee full-cycle payroll for a diverse employee population, including active staff and retirees. This role is ideal for someone who enjoys working in a collaborative, supportive environment and is comfortable managing responsibilities independently while contributing to a team-oriented culture.

OVERVIEW OF THE PAYROLL COORDINATOR ROLE

• Process biweekly payroll for approximately 1,200 active employees and 400 retirees, including monthly payroll for clergy.
• Reconcile payroll data, verify balances, and maintain accurate payroll records using payroll software and Excel.
• Maintain and update confidential personnel records and track PTO/vacation balances in Excel.
• Ensure compliance with applicable tax regulations and assist with payroll tax filings, audits, and year-end reporting (fiscal year ends June 30).
• Serve as a primary point of contact for payroll-related questions, providing clear and helpful guidance to employees and clergy.
• Support general ledger activities related to payroll and assist with administrative tasks as needed.

PREFERRED QUALIFICATIONS FOR THE PAYROLL COORDINATOR ROLE

• Bachelor’s degree in accounting, finance, business administration, or a related field, or equivalent payroll experience.
• Previous payroll experience, preferably handling full-cycle payroll.
• Experience working in a smaller organization or collaborative team environment is a plus.
• Basic Excel proficiency (data entry, formulas, and tables).