Payroll Compliance Specialist

Creative Financial Staffing, LLC; Pittsburgh (Allegheny County); On-site; USD 65,000 - 80,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking a Payroll Compliance Specialist in Pittsburgh, PA. The role involves processing bi-weekly payroll for over 1,700 employees while ensuring adherence to payroll regulations and compliance standards.

Ideal candidates should possess strong payroll processing skills, a solid grasp of compliance issues, and proficiency in tools like Paycom. A focus on detail and strong communication skills are crucial for success in this fast-paced environment.

Qualifications

• 3+ years of payroll processing experience; large employee population preferred.
• Strong understanding of payroll compliance and tax reporting.
• Proficiency in Microsoft Excel.

Responsibilities

• Process full-cycle bi-weekly payroll for 1,700+ employees.
• Ensure compliance with FLSA and other regulations.
• Support year-end payroll verification and audits.

Skills

Detail-oriented

Proactive

Payroll processing

Compliance knowledge

Microsoft Office

Communication

Education

Associate's degree

Bachelor's degree

Tools

Paycom

Job description

PAYROLL COMPLIANCE SPECIALIST
Pittsburgh, PA
$65,000- $80,000

The Payroll Specialist is responsible for the accurate and timely processing of bi-weekly payroll for a large, multi-site employee population. This role plays a critical part in ensuring compliance with federal, state, and local payroll regulations while partnering closely with Human Resources, Operations, and Accounting. The ideal candidate is highly detail-oriented, proactive, and comfortable managing payroll in a fast-paced environment.

Key Responsibilities

Payroll Processing & Administration

• Process full-cycle bi-weekly payroll for 1,700+ employees across multiple locations.
• Reconcile payroll summaries, system data, and reports to ensure accuracy and completeness.
• Enter and maintain new hire information, including personal data, tax forms, wage details, and direct deposit or pay card setup.
• Process personnel changes such as pay adjustments, promotions, transfers, and terminations.
• Calculate, track, and administer payroll deductions and garnishments, including benefits, retirement contributions, and other withholdings.
• Respond to employee inquiries regarding pay, deductions, direct deposits, and pay cards in a timely and professional manner.
• Maintain strict confidentiality of payroll and employee information.

Compliance & Reporting

• Ensure compliance with FLSA and all applicable federal, state, and local wage and hour regulations.
• Prepare and manage payroll-related compliance reporting, including:
  • Year-end W-2 reporting
  • ACA reporting (1094/1095 forms)
  • SUTA and state unemployment filings
  • New hire reporting
• Support year-end payroll verification, including earnings, deductions, accruals, and tax rates.
• Assist with internal and external payroll audits by providing required documentation.
• Manage Workers’ Compensation claims and support related audit requests.
• Handle employment verifications in accordance with company policy and legal requirements.

Systems, Coordination & Documentation

• Collaborate with Payroll, Human Resources, Accounting, and Operations to ensure accurate and timely employee data flow.
• Maintain electronic employee personnel files and ensure updates are processed accurately.
• Coordinate payroll system setup for new locations with the payroll provider.
• Partner with Accounting to reconcile monthly benefit invoices and payroll-related accounts.

PREFERRED QUALIFICATIONS:

• 3+ years of payroll processing experience; experience supporting a large employee population strongly preferred.
• Paycom experience highly preferred.
• Human Resources experience is a plus.
• Strong understanding of payroll compliance, wage and hour laws, and payroll tax reporting.
• Associate’s degree required; Bachelor’s degree preferred.
• Proficiency in Microsoft Office, particularly Excel.