Payroll Coordinator

GenServe; Tampa (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

GenServe is seeking a Payroll Coordinator to support high-volume weekly payroll across multiple states using Paylocity.

The role requires strong Excel skills, knowledge of prevailing wage requirements, and close collaboration with HR, Benefits, and Finance to ensure accurate payroll and audit readiness.

Qualifications

• 2–5+ years of payroll experience, including weekly payroll processing.
• Proven experience with multi-state payroll.
• Hands-on experience with Paylocity strongly preferred.
• Strong knowledge of payroll laws (FLSA, taxation, wage and hour).
• Experience with prevailing wage (Davis‑Bacon or state-specific).

Responsibilities

• Process full-cycle weekly payroll accurately across multiple states.
• Import, validate, and reconcile timekeeping and payroll data in Paylocity.
• Perform payroll audits, including variance analysis and earnings/deductions reconciliation.
• Handle payroll requests using a ticketing system.
• Apply prevailing wage requirements with proper wage determinations and classifications.
• Ensure compliance with federal, state, and local payroll laws.
• Collaborate with HR, Benefits, and Finance on payroll data.
• Respond to employee pay inquiries; support reporting and audit docs.
• Maintain internal controls and separation of duties.

Skills

Excel

Multi-state payroll

Prevailing wage understanding

Data reconciliation

Tools

Paylocity

Ticketing system

Job description

Description

Position Overview

We are seeking a detail-oriented Payroll Coordinator to support the execution of high-volume, weekly payroll operations across a multi-state workforce. This role requires hands‑on experience with Paylocity, strong proficiency in Excel, and a working knowledge of prevailing‑wage payroll requirements.

This position plays a key role in ensuring payroll accuracy, maintaining compliance with federal and state regulations, and supporting a fast‑paced, deadline‑driven payroll function with a high level of audit readiness.

Key Responsibilities

• Process full-cycle weekly payroll accurately and on time across multiple states and entities
• Import, validate, and reconcile timekeeping and payroll data within Paylocity
• Perform payroll audits, including variance analysis, gross‑to‑net validation, and earnings/deduction reconciliation
• Experience using a Ticketing System to track payroll requests.
• Apply and validate prevailing wage requirements, including:
  • Correct wage determinations (base rate and fringe allocations)
  • Proper classification of labor categories
  • Accurate tracking of hours by job and rate
• Ensure compliance with federal, state, and local payroll laws, including multi-state taxation and pay frequency requirements
• Partner with HR, Benefits, and Finance to ensure accurate and compliant payroll data
• Respond to employee inquiries related to pay, taxes, deductions, and direct deposit
• Support payroll reporting, reconciliations, and audit documentation
• Adhere to internal controls, approval workflows, and separation of duties

What Success Looks Like

• Weekly payroll processed accurately and on time
• Accurate application of multi-state tax and prevailing wage requirements
• Strong data validation using Excel to prevent payroll errors
• Minimal adjustments and timely resolution of payroll issues
• Audit-ready documentation and strong compliance outcomes

Why Join Us

• Fast-paced, high-impact payroll environment
• Opportunity to work with complex multi-state and prevailing wage payroll structures
• Collaborative partnership with HR, Benefits, and Finance
• Focus on process improvement, compliance, and operational excellence

Requirements

Qualifications

• 2–5+ years of payroll experience, including weekly payroll processing
• Proven experience with multi-state payroll
• Hands‑on experience with Paylocity strongly preferred
• Correct wage determinations (base rate and fringe allocations)
  • VLOOKUP/XLOOKUP
  • IF formulas and nested logic
  • Pivot tables and data reconciliation
  • Ability to analyze large datasets and identify discrepancies
• Strong understanding of payroll laws (FLSA, taxation, wage and hour compliance)
• Experience or working knowledge of prevailing wage (Davis‑Bacon and/or state-specific requirements such as CA/IL/NY/NJ)

Preferred Qualifications

• Experience in prevailing wage or government contract payroll environments
• Experience in high-volume or multi-entity payroll environments
• Exposure to audit or SOX-controlled environments