Payroll Coordinator

System One; Pittsburgh (Allegheny County); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health and welfare benefits

401(k) plan

Job summary

System One is looking for a Payroll Coordinator in Pittsburgh, PA, to ensure accurate entry of new hires into the payroll system. This role manages onboarding processes and maintains up-to-date employee records while ensuring compliance with company policies.

The ideal candidate has experience with payroll systems, strong communication and organizational skills, and the ability to handle sensitive information. Benefits include health coverage and a 401(k) plan.

Qualifications

• Experience with multi-state payroll tax and wage laws.
• Ability to handle sensitive information with confidentiality and professionalism.
• Previous experience in payroll or HR-related roles preferred.

Responsibilities

• Oversee payroll-related aspects of the onboarding process.
• Maintain the accuracy and timeliness of employee records.
• Review and verify documentation related to new hire onboarding.
• Collaborate with HR and Operations teams for employee information consistency.
• Ensure payroll data entries comply with regulations.
• Identify and resolve discrepancies from payroll processing errors.

Skills

Experience with payroll and onboarding systems, including ADP and Bullhorn

Strong understanding of payroll processes, tax codes, and compliance

Excellent attention to detail and organizational skills

Strong communication skills, both verbal and written

Proficiency in MS Office (Word, Excel, Outlook)

Job description

Job Title: Payroll Coordinator
Location: Pittsburgh, PA
Type: Direct Hire
Work Model: Hybrid – onsite and remote

Overview

The New Hire Payroll Coordinator ensures the accurate and timely entry of new hires into the payroll system, manages the onboarding process, and maintains up-to-date employee records. This role plays a key part in supporting payroll operations by handling employee information, including direct deposit details, tax codes, and personal information, while ensuring compliance with company policies and applicable regulations.

Responsibilities

• Oversee payroll-related aspects of the onboarding process, collecting necessary documentation and ensuring smooth integration of new employees into the payroll system.
• Maintain the accuracy and timeliness of employee records, including personal information, tax codes, job-specific details (e.g., work location, pay rates), and other updates.
• Review and verify documentation related to new hire onboarding, direct deposits, and tax forms for accuracy and compliance with company policies and legal requirements.
• Collaborate with the HR and Operations teams to gather essential employee information and ensure consistency across data management processes.
• Ensure all payroll data entries and updates comply with relevant federal, state, and local regulations as well as company policies.
• Identify and resolve discrepancies from payroll processing errors to ensure payroll accuracy and reliability.
• Respond to and resolve employee inquiries related to payroll records, onboarding issues, and system updates professionally and promptly.
• Manage registration with local tax agencies to ensure compliance with regional tax requirements.
• Identify opportunities to streamline and enhance onboarding and record-keeping processes to improve efficiency and accuracy.

Requirements

• Experience with payroll and onboarding systems, including ADP and Bullhorn.
• Strong understanding of payroll processes, tax codes, and compliance requirements, as well as technical knowledge.
• Experience with multi-state payroll tax and wage laws.
• Excellent attention to detail and organizational skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong communication skills, both verbal and written.
• Proficiency in MS Office (Word, Excel, Outlook).
• Previous experience in payroll or HR-related roles preferred.

Benefits

Eligible employees can receive health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

Equal Opportunity Employer Statement

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.