Payroll Coordinator

Employee Liability Management (ELM); Mobile (AL); On-site; USD 42,000 - 58,000; Full time

Job summary

Employee Liability Management (ELM) is seeking a Payroll Coordinator to maintain records and process payrolls for a defined group of clients across multiple states. Responsibilities include accuracy checks, data entry, and coordination with Benefits, HR, and Accounting to ensure on-time payroll delivery.

The ideal candidate has strong time management, communication skills, and attention to detail, with experience handling confidential information and diverse paycheck frequencies.

Qualifications

• Excellent time management and organizational skills.
• Strong written and verbal communication, grammar and proofreading.
• Ability to work independently and stay energetic.
• Detail oriented and able to meet tight deadlines.
• Experience handling confidential information.

Responsibilities

• Process payroll in accordance with federal/state guidelines with accuracy and approvals.
• Print, sort, and prepare payrolls for distribution.
• Enter and maintain employee information in the payroll system.
• Review new hire and employee change paperwork for accuracy.
• Collaborate with Benefits, HR, and Accounting on payroll issues.
• Research and resolve payroll questions (banking, garnishments, taxes, etc.).
• Stay updated on payroll system changes and wage/tax laws.
• Assist in special projects as assigned.

Skills

Time management

Communication skills

Detail oriented

Independent worker

Deadline driven

Confidentiality

Education

High School diploma

Tools

Outlook

Word

Excel

Job description

Job Summary

Payroll Coordinator is responsible for maintaining records and processing payrolls for a set group of clients. Payrolls will consist of varied pay frequencies and may include multiple states.

Responsibilities

• Processes payroll in accordance with federal/state guidelines checking figures for accuracy and receiving necessary approvals.
• Prints, sorts, and prepares payrolls for distribution.
• Accurately enters and maintains employee related information in the payroll system, including, but not limited to: personnel changes, wage adjustments, tax withholding changes, direct deposit, termination forms, and all other required forms necessary for payroll processing.
• Reviews new hire and employee change paperwork for completion and accuracy.
• Works closely with Benefits, Human Resources and Accounting on all payroll related issues.
• Researches and resolves questions from managers and employees as they relate to the processing of payroll information including banking, garnishments, employment verifications, workers compensation, retroactive pay calculations, tax questions, and other changes.
• Maintains knowledge of payroll processing system enhancements and changes in wage and tax laws.
• Maintains knowledge of all PEO services to assist clients with general inquiries.
• Ensures that the highest quality level of customer service is provided to clients and employees.
• Establishes and maintains a positive working relationship with clients, co-workers & other departments.
• Assist in special projects as assigned by management and other duties as assigned.

Qualifications

• Excellent time management skills.
• Ability to listen, communicate (written and verbal), excellent grammar, spelling and proofreading skills and follow-up effectively with all staffing levels and clients/customers.
• Ability to work independently, self‑starter, energetic.
• Must be detail oriented.
• Able to adhere to tight deadlines.
• High School diploma required.
• Microsoft Office – Outlook, Word and Excel.
• Able to handle highly confidential information.