Payroll Coordinator

Quanta Manufacturing Fremont; Fremont (CA); On-site; USD 39,000 - 48,000; Full time

Job summary

Quanta Manufacturing Fremont is seeking a Payroll Coordinator to ensure accurate and timely payroll processing for all employees. You will manage records, verify timekeeping, resolve discrepancies, and support compliance with federal, state, and local regulations.

Collaborating with HR and Finance, you will provide responsive service to employees, handle year-end activities, and maintain confidentiality of payroll information while ensuring deadlines are met.

Qualifications

• 2+ years of payroll processing experience.
• Basic understanding of payroll processes and compliance.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Proficiency in Excel and Office software.
• Strong written and verbal communication skills.
• Ability to handle confidential employee information with discretion.
• Ability to manage multiple priorities and meet payroll deadlines.

Responsibilities

• Process weekly or bi-weekly payroll for all employees, including salaried and hourly staff.
• Review and verify timecards, deductions, adjustments, and inputs for accuracy.
• Maintain accurate payroll records in the payroll system.
• Ensure payroll compliance with federal, state, and local laws.
• Prepare and distribute payroll reports to management as needed.
• Respond to employee payroll inquiries and resolve discrepancies promptly.
• Assist with year-end activities, including W-2 preparation and tax filings.
• Collaborate with HR and Finance on benefits, deductions, and changes.
• Maintain confidentiality of payroll data.
• Monitor changes to payroll legislation and communicate updates as appropriate.
• Process and upload employee changes (address, tax withholding, direct deposit, deductions).
• Support payroll audits and related projects as needed.

Skills

Payroll processing

Time management

Attention to detail

Communication

Tools

Microsoft Excel

Microsoft Office

Job description

Job Summary:

The Payroll Coordinator is responsible for ensuring the accurate and timely processing of payroll for all employees. This role manages payroll records, verifies timekeeping and payroll data, resolves discrepancies, and supports compliance with federal, state, and local payroll regulations. The Payroll Coordinator works closely with HR and Finance to support payroll-related activities and provide responsive service to employees.

JOB TITLE: Payroll Coordinator

FLSA: Non-exempt

Department: HR

Report to: Payroll Supervisor

Salary: $28 - $35

Job Summary:

The Payroll Coordinator is responsible for ensuring the accurate and timely processing of payroll for all employees. This role manages payroll records, verifies timekeeping and payroll data, resolves discrepancies, and supports compliance with federal, state, and local payroll regulations. The Payroll Coordinator works closely with HR and Finance to support payroll-related activities and provide responsive service to employees.

Key Responsibilities:

• Process weekly or bi-weekly payroll for all employees, including salaried and hourly staff.
• Review and verify timecards, deductions, adjustments, and other payroll inputs for accuracy.
• Maintain accurate employee payroll records and data within the payroll system.
• Ensure payroll processes comply with applicable federal, state, and local laws and regulations.
• Prepare and distribute payroll reports and other payroll-related documentation to management as needed.
• Respond to employee payroll inquiries and research and resolve discrepancies promptly.
• Assist with payroll year-end activities, including W-2 preparation and applicable tax filings.
• Collaborate with HR and Finance on benefits, deductions, employee changes, and payroll reporting.
• Maintain confidentiality of employee payroll and personal information.
• Monitor changes to payroll legislation, tax requirements, and company policies and communicate relevant updates as appropriate.
• Process and upload employee changes, such as address, tax withholding, direct deposit, deductions, and other payroll-related updates
• Support payroll audits and other payroll-related projects as needed.

Education and Experience:

• 2+ years of payroll processing experience, previous payroll experience preferred but not required.
• Basic understanding of payroll processes and applicable tax and compliance requirements
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Excel and Microsoft Office or comparable office software.
• Strong written and verbal communication skills.
• Excellent problem-solving and analytical abilities.
• Ability to handle confidential employee information with discretion.
• Ability to manage multiple priorities and meet payroll deadlines consistently.