Payroll Coordinator

Vaco by Highspring; Hendersonville (TN); On-site; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Discretionary bonuses

Job summary

A staffing and consulting company in Hendersonville, TN, is seeking a Payroll Coordinator to handle processing and distributing payroll, ensuring compliance, and contributing to efficiency improvements. The ideal candidate will have over 3 years of payroll experience, proficient in payroll systems, and preferably bilingual in English and Spanish. This role also involves preparing detailed reports and improving payroll processes within the organization.

Qualifications

• Demonstrates strong working knowledge of payroll processes gained through training and hands-on experience.
• Functions as a lead contributor, coordinating work activities without direct supervisory responsibility.
• Applies a broad understanding of payroll systems, procedures, and related processes.

Responsibilities

• Process and distribute payroll, payroll tax payments, and employee benefit payments in accordance with established policies.
• Maintain accurate payroll records and ensure proper documentation of all payroll and benefit transactions.
• Prepare regular and ad hoc reports related to payroll expenses, tax filings, and benefit disbursements.

Skills

Strong working knowledge of payroll processes

Bilingual in English and Spanish

Experience using various payroll systems

Education

3+ years of payroll experience

International payroll experience preferred

Job description

Payroll Coordinator

Position Summary

Our client is looking for a Payroll Coordinator who will be responsible for processing and distributing payroll, payroll taxes, and employee benefit payments while ensuring accuracy, compliance, and proper documentation. This role supports payroll operations by analyzing existing workflows, identifying opportunities for improvement, and contributing to process efficiencies. The Payroll Coordinator also prepares detailed payroll and benefits-related reports for internal use.

Key Responsibilities

• Process and distribute payroll, payroll tax payments, and employee benefit payments in accordance with established policies and procedures
• Maintain accurate payroll records and ensure proper documentation of all payroll and benefit transactions
• Prepare regular and ad hoc reports related to payroll expenses, tax filings, and benefit disbursements
• Review current payroll processes and recommend improvements to enhance efficiency and accuracy
• Serve as a subject matter resource for payroll-related questions and procedures
• Coordinate and prioritize work within the payroll function, providing guidance to less experienced team members as needed
• Work independently within defined procedures while exercising sound judgment and attention to detail
• Collaborate with related teams to ensure payroll activities align with broader organizational objectives
• Identify process gaps and suggest solutions to improve workflow, compliance, and operational effectiveness

Role Characteristics

• Demonstrates strong working knowledge of payroll processes gained through training and hands-on experience
• Functions as a lead contributor, coordinating work activities without direct supervisory responsibility
• Applies a broad understanding of payroll systems, procedures, and related processes
• Influences team performance through expertise, collaboration, and continuous improvement efforts

Education/Experience

• 3+ years of payroll experience
• Experience using various payroll systems
• International payroll experience preferred
• Bilingual in English and Spanish preferred

Compensation and Benefits

Salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.