Payroll Coordinator

inMy Jet; Cleveland (OH); On-site; USD 52,000 - 68,000; Full time

Job summary

Flexjet is seeking a Payroll Coordinator in Cleveland, OH to support payroll and HR operations. You will manage employee records, onboarding, and payroll inquiries, ensuring data accuracy and regulatory compliance.

Collaborate with Payroll Specialists and the Total Rewards team on audits and reporting. A background in HRIS (UKG Pro) and benefits administration is preferred, with 1–3 years of relevant experience.

Qualifications

• 1-3 years of experience in benefits administration, HR, or a related field.
• Strong attention to detail and accuracy in data entry.
• Excellent communication and customer service skills.
• Ability to handle sensitive information with confidentiality and professionalism.

Responsibilities

• Data management and entry of employee records in HRIS and payroll systems (UKG).
• Support onboarding and new hire processes.
• Assist employees with payroll inquiries and updates.
• Process garnishments and other court documentation.
• Support audits, reporting, and HR communications.

Skills

Data entry accuracy

Customer service

Attention to detail

Communication skills

Tools

UKG Pro

Job description

# Payroll CoordinatorFlexjetCleveland, OH, US2 days agoJob descriptionThe Payroll Coordinator is responsible for providing vital administrative support to Flexjet and ten of our sister companies, ensuring seamless HR and payroll operations, as well as the day-to-day administration of employee benefits. Key responsibilities are accurate data entry, and essential support to employees regarding payroll-related inquiries. This role plays an important part in managing employee requests, processing updates, and ensuring compliance with HR policies and regulations. The Payroll Coordinator will work closely with the Payroll Specialists to assist with various tasks, including new hire onboarding, HR records administration, support orders, and other payroll-related processes. This role reports to the Payroll Manager; and will provide support as part of the larger Total Rewards team.Key Responsibilities:• Data Management & Entry:• Ensure employee records are updated regularly and in accordance with internal procedures and deadlines.• Coordinate and update new hire and onboarding information within HRIS and payroll provider (UKG).• Maintain accurate employee payroll records in HR systems.• Update employee information, including address changes and contact updates.• Process and track employee termination information, prepare term notifications and letters.• Employee Support & Request Management:• Respond to employee inquiries and direct them to the appropriate HR personnel as needed.• Respond to employee inquiries regarding their payroll records, providing clear and timely assistance.• Assist employees with HR record updates, such as personal and contact information, banking information, documents, etc.• Compliance: Garnishments and Support Orders:• Process and track garnishment and other court documentation regarding employees• Review and process support orders in accordance with legal and company guidelines.• Maintain accurate records and ensure compliance with applicable regulations.• New Hire Process:• Work closely with the Onboarding team to coordinate and update new hire and onboarding information within HRIS and payroll provider (UKG)• Support new hire payroll orientation sessions by providing necessary materials and guidance.• Collaboration & General Support:• Work closely with Payroll Specialists and Benefits Specialists to support ongoing projects and initiatives of the Total Rewards team.• Assist in audits, reporting, and HR-related communications.• Provide backup support for other payroll- and benefits-related tasks as needed.Qualifications & Skills:• 1-3 years of experience in benefits administration, HR, or a related field.• Strong attention to detail and accuracy in data entry.• Excellent communication and customer service skills.• Ability to handle sensitive information with confidentiality and professionalism.• Proficiency in HRIS systems (experience with UKG Pro is a plus).• Strong organizational and multitasking abilities.• Basic knowledge of HR, payroll, and benefits regulations is preferred.Flexjet is an equal-opportunity employer. We aim to choose individuals who have the highest integrity; those who personify genuine concern for customers and fellow employees alike. More than anything, we look for individuals who grasp the importance of trust in an employer/employee relationship.