Payroll Coordinator

Bard College; City of Hudson (NY); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Job summary

Bard College seeks a highly motivated Payroll Coordinator to join our team. This role will support payroll, accounts payable, and cash management while ensuring compliance with financial policies and GAAP.

You will collaborate across departments to maintain accuracy and efficiency in our accounting operations. The position offers full-time hours with competitive compensation ($22–$28/hour) and a strong benefits package including health insurance, TIAA retirement plans, and generous paid time

Qualifications

• Proven experience in accounts payable functions.
• Experience filing quarterly payroll returns and handling payroll processing.
• Strong understanding of debits & credits, double-entry bookkeeping, and general ledger reconciliation.
• Proficient with accounting software and accurate data entry.

Responsibilities

• Assist payroll processing and coordinate with departments to ensure DOL compliance.
• Process and verify invoices, expense reports, and payment requests according to GAAP and company policy.
• Prepare and file federal, state, and local payroll and tax returns.
• Perform account reconciliations and maintain accurate financial records.
• Enter data accurately into accounting software and maintain meticulous records.
• Manage full cycle of accounts payable activities and vendor communications.
• Support month-end closing by journal entries related to AP and reconciliations.
• Assist audits by providing documentation of transactions and organized records.

Skills

Accounts payable experience

Payroll returns experience

GAAP knowledge

Data entry accuracy

Analytical skills

Cross-department communication

Education

Bachelor's degree in Accounting or related field

Tools

ADP

Accounting software

Job description

Bard College, a liberal arts college on the Hudson River, is a private institution working in the public interest.

Bard College seeks a highly-motivated and detail-oriented Payroll Coordinator to join our team. The Payroll Coordinator will assist payroll and accounting staff, ensuring accuracy and compliance with financial policies and regulations. The Payroll Coordinator’s expertise will help in payroll, accounts payable, and cash management, and contribute to the overall efficiency of our accounting operations. This position offers an exciting opportunity to collaborate across departments to uphold the highest standards of financial management.

About Bard:

Bard College’s main campus is in Annandale-on-Hudson, N.Y., with 1,900 undergraduate students; the College also includes multiple graduate programs. The 1,000-acre campus sits along the Hudson River and offers the Fisher Performing Arts Center, and Hessel Museum of Art, and is the home of the Bard Prison Initiative, the largest college-degree-granting prison education program in the U.S. The Bard Network also includes several Bard High School Early Colleges across the country as well as international campuses and partnerships. Bard College is a private institution working in the public interest. Bard faculty and staff lead their students by example, building upon the existing network of boundary-breaking programs focused on rethinking who can and should be included in a liberal arts education.

Responsibilities:

• Assist with Payroll processing, working with multiple departments to ensure department of labor rules are followed
• Process and verify all incoming invoices, expense reports, and payment requests with precision, ensuring adherence to company policies and GAAP (Generally Accepted Accounting Principles)
• Prepare and file federal, state, and local quarterly tax returns
• Perform detailed account reconciliations, including vendor statements and general ledger accounts, to maintain accurate financial records
• Enter data accurately into accounting software and maintain meticulous records of all transactions
• Manage the full cycle of accounts payable activities
• Collaborate with vendors and internal departments to resolve discrepancies or payment issues promptly and professionally
• Assist with month-end closing procedures by preparing journal entries related to accounts payable and reconciling related accounts
• Support audits by providing detailed documentation of transactions and maintaining organized records

Qualifications:

• Proven experience in accounts payable functions
• Experience filing quarterly payroll returns
• Strong understanding of accounting concepts such as debits & credits, double-entry bookkeeping, and general ledger reconciliation
• Proficiency with accounting software
• Excellent data entry skills with high accuracy
• Ability to analyze financial data critically and perform account reconciliations efficiently
• Familiarity with payroll management systems such as ADP and experience in benefits administration
• Strong organizational skills combined with effective communication abilities to collaborate across departments

Compensation:

$22-$28/hour

Benefits Overview:

We are pleased to offer our full-time employees an excellent benefit package which includes multiple health insurance options; TIAA retirement plans; generous vacation, sick, and personal time; and more. To learn more about employee benefits and eligibility at Bard College, please visit https://www.bard.edu/humanresources/benefits/.

Equal Employment Opportunity Statement:

Bard is an equal-opportunity employer, and we welcome applications from those who contribute to our diversity. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information.

Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.

AA/EOE