Payroll Coordinator

Bard-College; Annandale-on-Hudson (NY); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Job summary

Bard College in Annandale-on-Hudson, NY is seeking a Payroll Coordinator to join the Controller's Office. The role supports payroll processing, accounts payable, and cash management while ensuring compliance with financial policies and GAAP.

Collaboration across departments is key to maintaining accurate records. Responsibilities include processing invoices, preparing tax filings, performing reconciliations, and supporting month-end close.

Qualifications

• Proven experience in accounts payable functions
• Experience filing quarterly payroll returns
• Strong understanding of debits/credits, double-entry bookkeeping, and GL reconciliation
• Proficiency with accounting software
• Excellent data entry skills with high accuracy
• Ability to analyze financial data and perform reconciliations efficiently
• Familiarity with payroll management systems such as ADP and benefits administration
• Strong organizational and cross-departmental communication skills

Responsibilities

• Assist with Payroll processing, ensuring department of labor rules are followed
• Process and verify incoming invoices, expense reports, and payment requests with precision
• Prepare and file federal, state, and local quarterly tax returns
• Perform account reconciliations and maintain accurate records
• Enter data into accounting software and maintain meticulous records
• Manage full cycle of accounts payable activities
• Collaborate with vendors and internal departments to resolve issues
• Assist with month-end closing and journal entries for AP
• Support audits with detailed documentation and organized records

Skills

Accounts payable

Payroll processing

GAAP knowledge

Data entry accuracy

Analytical skills

ADP familiarity

Tools

ADP

Accounting software

Job description

Bard College: Staff: Controller's Office

Location

Annandale-on-Hudson, NY

Open Date

Aug 18, 2026

Description

Bard College seeks a highly-motivated and detail-oriented Payroll Coordinator to join our team. The Payroll Coordinator will assist payroll and accounting staff, ensuring accuracy and compliance with financial policies and regulations. The Payroll Coordinator’s expertise will help in payroll, accounts payable, and cash management, and contribute to the overall efficiency of our accounting operations. This position offers an exciting opportunity to collaborate across departments to uphold the highest standards of financial management.

About Bard

Bard College’s main campus is in Annandale-on-Hudson, N.Y., with 1,900 undergraduate students; the College also includes multiple graduate programs. The 1,000-acre campus sits along the Hudson River and offers the Fisher Performing Arts Center, and Hessel Museum of Art, and is the home of the Bard Prison Initiative, the largest college-degree-granting prison education program in the U.S. The Bard Network also includes several Bard High School Early Colleges across the country as well as international campuses and partnerships. Bard College is a private institution working in the public interest. Bard faculty and staff lead their students by example, building upon the existing network of boundary-breaking programs focused on rethinking who can and should be included in a liberal arts education.

Responsibilities

• Assist with Payroll processing, working with multiple departments to ensure department of labor rules are followed
• Process and verify all incoming invoices, expense reports, and payment requests with precision, ensuring adherence to company policies and GAAP (Generally Accepted Accounting Principles)
• Prepare and file federal, state, and local quarterly tax returns
• Perform detailed account reconciliations, including vendor statements and general ledger accounts, to maintain accurate financial records
• Enter data accurately into accounting software and maintain meticulous records of all transactions
• Manage the full cycle of accounts payable activities
• Collaborate with vendors and internal departments to resolve discrepancies or payment issues promptly and professionally
• Assist with month-end closing procedures by preparing journal entries related to accounts payable and reconciling related accounts
• Support audits by providing detailed documentation of transactions and maintaining organized records

Qualifications

• Proven experience in accounts payable functions
• Experience filing quarterly payroll returns
• Strong understanding of accounting concepts such as debits & credits, double-entry bookkeeping, and general ledger reconciliation
• Proficiency with accounting software
• Excellent data entry skills with high accuracy
• Ability to analyze financial data critically and perform account reconciliations efficiently
• Familiarity with payroll management systems such as ADP and experience in benefits administration
• Strong organizational skills combined with effective communication abilities to collaborate across departments

Compensation: $22-$28/hour

This salary range reflects the College's good faith and reasonable estimate of the compensation for the position at the time of the job posting. Salary decisions are dependent on several factors including but not limited to market and organizational considerations, experience, and qualifications of a selected candidate as well as internal and external equity.

Benefits Overview

We are pleased to offer our full-time employees an excellent benefit package which includes multiple health insurance options; TIAA retirement plans; generous vacation, sick, and personal time; and more. To learn more about employee benefits and eligibility at Bard College, please visit https://www.bard.edu/humanresources/benefits/ .

Application Process

This institution is using Interfolio's Faculty Search to conductthis search. Applicants to this position receive a free Dossieraccount and can send all application materials, includingconfidential letters of recommendation, free of charge.

Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information.

Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.