Payroll Coordinator

Indiana University; Bloomington (IN); Hybrid; USD 44,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Tuition subsidy

Paid holidays

Paid time off

Job summary

Indiana University in Bloomington is seeking a Payroll Coordinator to manage payroll transactions, onboarding documentation, and compliance with I-9 and background checks. The role supports a hybrid work schedule and collaborates with HR and finance teams across IU systems.

The position emphasizes accuracy, confidentiality, and timely payroll processing, with a focus on data integrity and efficient workflow in a university setting.

Qualifications

• Education beyond the minimum required may be substituted for work experience.
• Work experience beyond the minimum required may be substituted for education.

Responsibilities

• Under supervision, performs routine and occasionally more complex administrative tasks related to payroll, such as computing wages, overtime payments, taxes, and withholdings.
• Audits timekeeping records and payroll reports to identify errors and ensure compliance with policies and deadlines.
• Responds to employee inquiries and requests and explains policies and procedures.
• Helps employees understand paycheck information, including deductions, taxes, garnishments, and payroll calendar.
• Serves as a resource to lower-level Payroll Coordinators and the department.

Skills

Communication skills

Professionalism

Time management

Attention to detail

IU HRMS knowledge

Onboarding procedures

Education

High school diploma or equivalent

Associate's degree in Accounting or related field

Tools

HRMS

KFS (Kuali)

Payroll software

Job description

Department

KELLEY SCHOOL OF BUSINESS (BL-BUS-IUBLA)

Department Information

The Kelley School of Business at Indiana University (IU) is acomprehensive provider of top-tier business education with a fullportfolio of undergraduate, graduate, doctoral, and executiveprograms on campuses in Bloomington and Indianapolis, and onlineworldwide. The Kelley School has been creating career momentum for100 years, going from 70 students in 1920 to an enrollment of morethan 15,000 students today. Our innovative curriculum is built onpersonal development, teamwork, and experiential learning with anemphasis on global and social responsibility. Our success isreflected in our reputation among academic peers, our careerplacement statistics, and the accomplishments of more than 137,000living alumni around the globe.

Job Summary

Department Specific Responsibilities

• Works independently to manage assigned transactions andresolves moderately complex issues while escalating highly complexmatters to leadership or central offices as appropriate.
• Completes Form I-9 verification processes for newly hiredemployees in compliance with federal employment eligibilityrequirements.
• Reviews employment authorization documentation for accuracy andcompleteness.
• Coordinates with employees and hiring managers to resolvemissing or incomplete onboarding documentation.
• Monitors I-9 deadlines and maintains compliant employmentverification records.
• Assists with onboarding activities and provides guidanceregarding required employment documentation.
• Maintains confidentiality of employee records and personalinformation.
• Initiates and monitors background check requests forprospective employees.
• Reviews background check status reports and communicate resultsin accordance with university procedures.
• Reviews and processes routine payroll transactions andadjustments for part-time, staff and academic positions.
• Monitors employee time records and assist supervisors withtimekeeping issues.
• Investigates and resolves payroll discrepancies and reportserrors.
• Ensures payroll transactions are completed accurately andwithin established deadlines.
• Maintains payroll records and supporting documentation.
• Assists employees with payroll-related questions and directscomplex issues to appropriate resources.
• Processes employee data changes and employment-relatedtransactions within university systems.
• Assists with appointment, funding, and organizational changesas assigned.
• Maintains accurate employee personnel records.
• Supports compliance with university policies and recordretention requirements.
• Serves as a resource for employees and supervisors regardingpayroll, onboarding, and employment processes.
• Communicates payroll deadlines and employment requirements todepartmental stakeholders.
• Assists with development and maintenance of departmentalprocedures and process documentation.
• Participates in special projects and process improvementinitiatives.
• Exercises independent judgment in reviewing employmenteligibility documents, payroll transactions, and onboardingprocesses.
• Identifies and resolves moderately complex payroll andemployment-related issues.
• Researches policy and procedural questions and recommendsolutions.
• Escalates unusual, high-risk, or complex compliance matters toleadership or central university offices.

General Responsibilities

• Under supervision, performs routine and occasionally morecomplex administrative tasks related to payroll, such as computingwages, overtime payments, taxes, and withholdings.
• Audits timekeeping records and payroll reports to identifyerrors and ensure compliance with policies and deadlines.
• Responds to employee inquiries and requests and explainspolicies and procedures.
• Helps employees understand paycheck information, includingdeductions, taxes, garnishments, and payroll calendar.
• Serves as a resource to lower-level Payroll Coordinators andthe department.

Qualifications

Combinations of related education and experience may be considered.Education beyond the minimum required may be substituted for workexperience. Work experience beyond the minimum required may besubstituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED.)

Preferred

• Associate's degree (preferably in Accounting, Computer Science,Information Systems, or a closely related field.)

WORK EXPERIENCE

Required

• 4 years in relevant field.

Preferred

• Experience in computerized financial information system.

SKILLS

Required

• Proficient with written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamicenvironment.
• Highly thorough and dependable.Possesses a high degree of initiative.
• Ability to build strong customer relationships.
• Ability to learn and use IU systems, such as Human ResourceManagement System (HRMS) and Kuali Financial System (KFS).

Preferred

• Knowledge of IU systems.
• Knowledge of accounting/bookkeeping procedures.
• Knowledge of university data structures and files. Knowledge ofcomputer spreadsheet and database software.
• Knowledge of computer programming/data queryingtechniques.
• Knowledge of standard office equipment and procedures.
• Critical thinking skills.
• Effective communication skills.
• Ability to build strong customer relationships.
• Ability to expeditiously analyze complex data sets andinformation.
• Knowledge of computer and word processing/databasesoftware.
• Familiarity with standard office equipment and procedures.
• Ability to communicate effectively verbally and inwriting.

Working Conditions / Demands

This role requires the ability to effectively communicate and tooperate a computer and other standard office productivityequipment. The position involves sedentary work as well as periodsof time moving around an office environment and the campus. Theperson in this role must be able to perform the essential functionswith or without an accommodation.

Work Location

This position is eligible to work a hybrid schedule (mix betweenremote and in-person work), subject to change in the future basedon university policy and business needs.

Advertised Salary

Salary: $49,379.20 annually

Benefits Overview

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, criticalillness, and supplemental accidental death & dismembermentinsurance
• Base retirement plan with generous IU contributions, subject tovesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IUcourses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteerevents
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IUBenefit Programs Brochure .

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: Finance

Job Family: Payroll

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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on theadvertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider ofADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policystatements, crime and fire statistics for all Indiana Universitycampuses, is available online. You may also request aphysical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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