Department Manager (Operations Management Specialist)

Indiana University; Bloomington (IN); In loco; USD 55.000 - 58.000; Tempo pieno

Vantaggi offerti da questo lavoro

Tuition subsidy

Paid holidays

Paid time off

Descrizione del lavoro

Indiana University in Bloomington is seeking an experienced Department Administrator to oversee operations for the Economics Department. You will coordinate staff, budgeting, recruiting, onboarding, and policy administration to support faculty and students.

The role includes managing budgets, HR systems, event planning, course scheduling support, and liaison with registrars and international services. This is a fast-paced, professional environment requiring strong communication, accuracy, and

Competenze

• Bachelor's degree required.
• 2 years in a related field.
• Strong written and verbal communication skills essential.
• Professionalism and high accuracy under pressure are important.

Mansioni

• Coordinate appointments, staff recruitment, onboarding, and personnel processes.
• Supervise and evaluate department staff; guide policies and procedures.
• Support faculty searches and recruitment documentation, compliance review, and records.
• Develop and communicate departmental policies; assist with budget planning and reporting.
• Organize conferences and department-sponsored events; manage logistics and budgets.

Conoscenze

Written communication

Verbal communication

Professionalism

Time management

Attention to detail

Adaptability

Learning mindset

Quality focus

Formazione

Bachelor's degree

Descrizione del lavoro

Department

Economics (BL-ECON-IUBLA)

Department Information

The Indiana University (IU) Department of Economics is 1 of thehighest-ranked economics departments in the United States, offeringcomprehensive coverage of the major fields in modern economics. Thedepartment currently has over 30 faculty members, approximately 80graduate students, and 400 undergraduate students. Since itscreation in 1935, the department has awarded more than 500 Ph.D.degrees. Today, the department is multifaceted, international, andrigorous, 1 of the best in the global market.

Students in this department build both quantitative and theoreticalskills, learning to analyze data and understand the cultural forcesthat shape the economy.

Job Summary

Department-Specific Responsibilities

• Serve as the department's personnel manager and DepartmentChair's Assistant, including coordinating appointments, staffrecruitment, onboarding, personnel processes, training, andcompliance with university policies and procedures.
• Supervise and evaluate department staff; establish priorities,assign work, approve time off, and provide guidance on departmentaland university policies and procedures.
• Provide administrative support for faculty searches, includingrecruitment documentation, compliance review, confidential records,and coordination with academic units.
• Support tenure and promotion processes by overseeing dossiers,assisting faculty with submission requirements, and supporting thesolicitation of external letters.
• Develop and communicate departmental policies, assist withdepartmental initiatives, prepare reports and data, and representthe department at relevant meetings.
• Work with the Department Chair and Fiscal Officer to developannual budgets, monitor financial trends, identify fundingpriorities, and estimate departmental financial needs.
• Advise faculty, staff, and students on appropriate use ofdepartmental and research funds and ensure applicable processes andcontrols are followed.
• Assist the Department Chair with salary-setting activities andmonitor or process fund transfers supporting departmentalconferences, colloquia, workshops, and other commitments.
• Serve as the departmental access coordinator for systemsincluding Human Resource Management System (HRMS), Kuali FinancialSystem (KFS), and Student Information System (SIS).
• Organize and coordinate scholarly conferences anddepartment-sponsored events, including planning budgets, logistics,publicity, and related arrangements.
• Serve as Building Manager for Wylie Hall; coordinate facilityneeds, submit work orders, identify and report facility issues, andwork with Facility Operations and the Office of SpaceManagement.
• Lead building safety efforts and coordinate emergencyprocedures, office setups, and departmental space inventoryneeds.
• Work with International Services on visa and permanent residentapplications for faculty and visitors, including use of Atlas andsubmission of required documentation.
• Coordinate departmental course scheduling, including buildingand maintaining class schedules, responding to course inquiries,monitoring enrollment, providing enrollment data, and maintainingcourse descriptions.
• Monitor registration and enrollment trends, communicate issuesand potential budget impacts, and open or close course sections asdirected based on enrollment demand.
• Serve as a liaison with Registrar staff and other departmentsfor combined and cross-listed courses.
• Run regular enrollment reports, assist with classroomreservations and room assignment issues, and provide guidance toother course scheduling staff as needed.
• Plan, direct, and implement programs or events and developsupporting materials and resources.
• Serve as a liaison to program participants, universitypartners, community partners, vendors, and the public; providestaff communications and coordinate applicable staff travel andaccommodations.
• Recruit, train, direct, schedule, and evaluate faculty andstaff partners, students, and volunteers as applicable; mentor teammembers and provide guidance and support.
• Research grant opportunities, identify funding needs andpotential sources, and develop proposals that advance departmentalprograms.
• Construct and administer program budgets, approve spending,track deliverables, analyze projected spending, and prepare reportsfor leadership and funding sources.
• Stay current on best practices and recommend policies andprocedures that support an effective, high-quality programexperience.

General Responsibilities

• Oversee and coordinate operational activities, services, andworkflows within a department or functional area; establishpriorities, allocate resources, and ensure operations are carriedout effectively and in support of unit objectives.
• Analyze and resolve operational issues of moderate complexity;exercise independent judgment in evaluating options, determiningappropriate courses of action, and addressing risks.
• Evaluate operational processes, identify inefficiencies, andimplement improvements to enhance effectiveness and servicequality.
• Collect and analyze operational data; prepare reports andmonitor key performance indicators to inform decision-making.
• Ensure adherence to university policies and procedures;interpret guidelines and maintain documentation to supportcompliance and audit readiness.
• Partner with internal stakeholders to understand operationalneeds; provide guidance on processes and serve as a point ofcontact for operational support.
• Maintain data, monitor progress and outcomes, and preparereports for leadership, sponsors, and/or stakeholders.

Qualifications

Combinations of related education and experience may beconsidered. Education beyond the minimum required may besubstituted for work experience. Work experience beyond the minimumrequired may be substituted for education.

EDUCATION

Required

• Bachelor's degree.

WORK EXPERIENCE

Required

• 2 years in a related field.

SKILLS

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamicenvironment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even underpressure.

Working Conditions / Demands

This role requires the ability to effectively communicate and tooperate a computer and other standard office productivityequipment. The position involves sedentary work as well as periodsof time moving around an office environment and the campus. Theperson in this role must be able to perform the essential functionswith or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$55,000.00 - 58,000.00 annually

Benefits Overview

For full-time staff employees, Indiana University offers a widearray of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, criticalillness, and supplemental accidental death & dismembermentinsurance
• Base retirement plan with generous IU contributions, subject tovesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IUcourses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteerevents
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure .

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: General Administration

Job Family: Operations Management

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on theadvertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, pleasesubmit your application within 5 business days of the PostedDate.

If you wish to include a cover letter, you may include it with yourresume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policystatements, crime and fire statistics for all Indiana Universitycampuses, is available online . You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

Contact Us

Request Support

Telephone: [phone]