Administrative Assistant

Indiana University Bloomington; Bloomington (IN); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical and dental insurance

Tuition subsidy for employees and: IU

Paid holidays

Retirement plan

Job summary

Indiana University is seeking an Intermediate/Administrative Support role in the Kelley School of Business, Bloomington campus. The position supports the Finance Department with confidential administrative duties, event planning, and course-related tasks.

The role requires strong organization and communication, with opportunities to engage across departments. Based in Bloomington, the role offers a comprehensive benefits package and a chance to work in a leading business school environment that

Qualifications

• Requires a high school diploma or equivalent; further education may be preferred.
• Some College encouraged but not required for consideration.
• 2 years of relevant experience required; education may substitute experience per policy.

Responsibilities

• Provides administrative and secretarial support to the Finance Department.
• Coordinates planning for departmental events, seminars, and conferences.
• Supports course-related tasks such as text/e-text ordering, syllabi collections, and scheduling.
• Maintains confidentiality and professional communication with staff and external entities.

Skills

Excellent organizational skills

Confidential information handling

Strong verbal communication

Judgment and decision making

Multitasking

Composure under pressure

Education

High school diploma or equivalent

Some College

Tools

IU systems

Event planning

Web experience

Job description

KELLEY SCHOOL OF BUSINESS (BL-BUS-IUBLA)

The Kelley School of Business at Indiana University (IU) is a comprehensive provider of top-tier business education with a full portfolio of undergraduate, graduate, doctoral, and executive programs on campuses in Bloomington and Indianapolis, and online worldwide. The Kelley School has been creating career momentum for 100 years, going from 70 students in 1920 to an enrollment of more than 15,000 students today. Our innovative curriculum is built on personal development, teamwork, and experiential learning with an emphasis on global and social responsibility. Our success is reflected in our reputation among academic peers, our career placement statistics, and the accomplishments of more than 133,000 living alumni around the globe.

Department-Specific Responsibilities

• Provides administrative and secretarial work performing a variety of non-routine tasks related to the successful completion of the daily support of the Finance Department.
• Responsible for the planning and implementation of department events.
• Provides administrative and secretarial support functions to the Assistant to the Chair as well as Finance Department faculty and serves as liaison with other departments and external entities.
• Serves as backup to Administrative Secretary.
• Coordinates planning for departmental events, seminars, and conferences.
• Assists in tasks related to course support such as text and e-text ordering, syllabi collections, and course scheduling.

General Responsibilities

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.
• Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
• Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.
• Participates in the development and implementation of administrative standards, policies and practices for the organization.
• May perform other duties related to maintaining an internal website and/or working with social media.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

Preferred

• Some College.

WORK EXPERIENCE

• 2 years of relevant experience.

Skills

Required

• Excellent organizational skills.
• Demonstrates ability to maintain confidential information.
• Strong verbal communication and listening skills.
• Demonstrates excellent judgment and decision making skills.
• Ability to simultaneously handle multiple priorities.
• Maintains composure under pressure.

Preferred

• Knowledge of IU systems.
• Event planning experience.
• Web experience.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Intermediate

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Support

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

Request Support

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