Payroll & Compliance Specialist

Hiossen; Ridgefield Park (NJ); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical and Dental insurance

Vision insurance

Life Insurance

Disability insurance

401(k) match

PTO 15 days (vacation & sick)

Birthday PTO

10 Paid Holidays

Job summary

Hiossen seeks a Compensation & Compliance Associate for Ridgefield Park, NJ, on-site, full-time. You will manage biweekly payroll, HRIS records, benefits, and leave programs while ensuring regulatory compliance and accurate reporting.

The role requires a bachelor’s degree in a related field, payroll experience (multi-state preferred), and strong Excel skills. You will collaborate with Accounting and HR management to maintain accuracy and confidentiality.

Qualifications

• Bachelor's degree in HR, finance, business, or related field.
• At least one year of payroll experience and multi-state experience preferred.
• Understanding of payroll calculations, deductions, timekeeping, and reconciliations; familiarity with FMLA/state leaves.
• Strong Excel skills for payroll analysis and reporting.
• Ability to manage competing priorities with attention to detail.
• Professional communication with employees, managers, vendors, and agencies.

Responsibilities

• Process the full biweekly payroll cycle, including wages, overtime, commissions, bonuses, paid leave, deductions, and approved payroll-related reimbursements.
• Validate timekeeping records, finalize timesheet approvals, and resolve missing or inaccurate entries before payroll deadlines.
• Maintain accurate HRIS records for new hires, separations, compensation changes, tax withholding elections, benefit deductions, and employment status.
• Reconcile payroll registers and supporting reports; resolve discrepancies with Accounting, the payroll provider (UKG), and HR management.
• Coordinate payroll tax filings, quarterly wage and contribution reporting, and year-end Forms W-2 with the payroll provider.
• Administer benefit enrollments, qualifying life events, and coverage terminations for medical, dental, vision, retirement, life, and disability plans.
• Support quarterly and annual open enrollments through employee communications, enrollment tracking, eligibility reviews, and vendor coordination.
• Audit monthly carrier invoices against enrollment records and payroll deductions; resolve discrepancies and coordinate payment with Accounting.
• Administer federal Family and Medical Leave Act (FMLA) and state-specific family and medical leave procedures, including eligibility reviews, notices, documentation, and leave tracking.
• Coordinate state-mandated disability and paid family leave claim support, wage verification, and applicable job-protection requirements.
• Coordinate workers' compensation incident reporting, insurer communications, claim records, and workplace safety documentation under applicable state requirements.
• Manage documentation for internal and external payroll, benefits, workers' compensation, and government audits; track deadlines and corrective actions.
• Monitor changes affecting wage and hour practices, benefits, leave, pay transparency, and required notices; recommend updates to the HR Manager.
• Maintain payroll, benefits, leave, and compliance records according to applicable retention schedules and legal preservation requirements.
• Protect confidential information through restricted access and secure transmission.
• Resolve routine employee payroll, benefits, and leave inquiries; elevate complex compliance issues promptly.
• Perform related HR administrative and compliance duties as assigned.

Skills

HRIS/Payroll experience

Payroll processing

Multi-state payroll

Excel proficiency

Regulatory knowledge

Communication skills

Education

Bachelor's degree in HR/related field

Tools

UKG Payroll System

Microsoft Excel (Excel)

Job description

Hiossen seeks a Compensation & Compliance Associate for Ridgefield Park, NJ, on-site, full-time. You will manage biweekly payroll, HRIS records, benefits, and leave programs while ensuring regulatory compliance and accurate reporting.

The role requires a bachelor’s degree in a related field, payroll experience (multi-state preferred), and strong Excel skills. You will collaborate with Accounting and HR management to maintain accuracy and confidentiality.