Payroll Clerk

Ashland University Bookstore; Ashland (OH); On-site; USD 38,000 - 52,000; Full time

Job summary

Ashland University’s Business Office is seeking a full-time Payroll Clerk to handle day-to-day payroll operations, ensuring timely payment of salaries and adherence to university policies. The role supports confidential employee data and coordinates with the Payroll Manager to maintain accurate payroll records.

Responsibilities include processing semi-monthly and bi-weekly payrolls, calculating taxes, garnishments, and deductions, and assisting employees with payroll questions or discrepancies

Qualifications

• Associate’s Degree or Bachelor’s in Business or related field from an accredited college.
• Knowledge of rules/regulations at federal, state and local levels.
• Proficiency with Microsoft Office Suite software.

Responsibilities

• Process and verify data for semi-monthly salaried, bi-weekly hourly, supplemental and student payrolls.
• Ensure hours are imported and calculated correctly for bi-weekly and student payrolls.
• Verify state/local taxes based on location worked; process garnishments and deductions.

Skills

MS Office

Multi-tasking

Communication

Attention to detail

Education

Associate’s or Bachelor’s degree in Business

Tools

Ellucian Colleague

Kronos

Job description

Ashland University’s Business Office seeks to fill a full-time Payroll Clerk position. Under the supervision of the Payroll Manager, this position performs the day to day operations of the Payroll department including timely processing and payment of personnel salaries and wages, maintaining effective internal controls accordance with Ashland University policies as well as compliance with applicable laws and regulations. This position must also to place accent on the individual with its communication to employees to help resolve requests and discrepancies inquired of.

Essential Position Duties and Responsibilities

• Processes and verifies the accuracy of data for the semi-monthly salaried, bi-weekly hourly, supplemental and student payrolls.
• Ensures approved hours are properly imported and calculated in regards to bi-weekly and student payrolls from multiple sources.
• Verifies state and local taxes are calculated based on the appropriate location worked.
• Processes and maintains garnishment and child support orders.
• Inputs and reconciles various voluntary benefit deductions.
• Maintains employee tax and direct deposit information for new and existing employees.
• Assists employees regarding payroll questions both verbally and written communication.
• Monitors contracts submitted to the payroll office through Sharepoint and other means.
• Works closely with Payroll Manager, Human Resources staff and Controller to coordinate the function of the Business and Human Resources Departments.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.

Required Qualifications

• Associate’s Degree or Bachelor of Science or Arts in Business or its related fields from an accredited College or University
• Knowledge of rules and regulations impacting federal, state and local levels
• Multi-state payroll experience is a plus
• Knowledge of rules and regulations impacting federal, state and local levels
• Proficient with Microsoft Office Suite software
• Ability to manage multiple assignments, projects; meet deadlines, uses sound judgement, and interprets laws and regulations
• High attention to detail, effective organization and planning
• Excellent oral and written communication, analytical, problem-solving, critical thinking and interpersonal skills
• Ability to work after hours and weekends as needed

Preferred Qualifications

• One (1) to three (3) years experience of payroll processing is preferred
• Experience in higher education industry is preferred
• Knowledge of Ellucian Colleague system and Kronos is preferred

Physical Demands

Anticipated Start Date of New Hire

Anticipated Start Date of New Hire 11/09/2026

Anticipated Number of Hours Working per Week

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

• Letter of Recommendation