Payroll Clerk

Ashland University; Ashland (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

Ashland University’s Business Office is seeking a full-time Payroll Clerk to manage day-to-day payroll operations for multiple payrolls, ensure accurate processing, and maintain confidentiality of employee data. The role reports to the Payroll Manager and collaborates with HR and the Controller to ensure compliance with federal, state, and local laws.

The ideal candidate has a business-related degree, strong MS Office skills, and the ability to handle multiple tasks, deadlines, and after-hours

Qualifications

• Associate’s or higher in business or related field.
• Knowledge of federal, state, and local payroll regulations.
• Multi-state payroll experience is a plus.
• Proficient with Microsoft Office Suite.
• Ability to manage multiple assignments and meet deadlines.
• High attention to detail and strong organizational skills.
• Excellent oral and written communication; problem-solving skills.
• Ability to work after hours and weekends as needed.
• Authorized to work in the United States (no visa sponsorship).

Responsibilities

• Process and verify data for semi-monthly salaried, bi-weekly hourly, supplemental and student payrolls.
• Ensure hours are imported and calculated correctly for bi-weekly and student payrolls.
• Verify state/local taxes based on location worked.
• Process garnishments and child support orders.
• Input and reconcile voluntary benefit deductions.
• Maintain employee tax and direct deposit information.
• Assist employees with payroll questions in writing and verbally.
• Monitor contracts submitted to payroll office via Sharepoint and other means.
• Collaborate with Payroll Manager, HR staff, and Controller to coordinate payroll operations.
• Maintain confidentiality of payroll information.
• Contribute to team with related results as needed.

Skills

Microsoft Office Suite

Multi-tasking

Communication skills

Time management

Attention to detail

Education

Associate/Bachelor in Business or related field

Tools

Ellucian Colleague

Kronos

Job description

Job Description

Position Title Payroll Clerk Job Description

Position Details

Position Information

Job Description

Position Title Payroll Clerk Job Description

Ashland University’s Business Office seeks to fill a full-time Payroll Clerk position. Under the supervision of the Payroll Manager, this position performs the day to day operations of the Payroll department including timely processing and payment of personnel salaries and wages, maintaining effective internal controls accordance with Ashland University policies as well as compliance with applicable laws and regulations. This position must also to place accent on the individual with its communication to employees to help resolve requests and discrepancies inquired of.

• Processes and verifies the accuracy of data for the semi-monthly salaried, bi-weekly hourly, supplemental and student payrolls.
• Ensures approved hours are properly imported and calculated in regards to bi-weekly and student payrolls from multiple sources.
• Verifies state and local taxes are calculated based on the appropriate location worked.
• Processes and maintains garnishment and child support orders.
• Inputs and reconciles various voluntary benefit deductions.
• Maintains employee tax and direct deposit information for new and existing employees.
• Assists employees regarding payroll questions both verbally and written communication.
• Monitors contracts submitted to the payroll office through Sharepoint and other means.
• Works closely with Payroll Manager, Human Resources staff and Controller to coordinate the function of the Business and Human Resources Departments.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.

Required Qualifications

• Associate’s Degree or Bachelor of Science or Arts in Business or its related fields from an accredited College or University.
• Knowledge of rules and regulations impacting federal, state and local levels.
• Multi-state payroll experience is a plus.
• Proficient with Microsoft Office Suite software.
• Ability to manage multiple assignments, projects; meet deadlines, uses sound judgement, and interprets laws and regulations.
• High attention to detail, effective organization and planning.
• Excellent oral and written communication, analytical, problem-solving, critical thinking and interpersonal skills.
• Ability to work after hours and weekends as needed.
• Applicant must be currently authorized to work in the United States. Ashland University will not sponsor or take over sponsorship for an employment visa.

Preferred Qualifications

• One (1) to three (3) years experience of payroll processing is preferred.
• Experience in higher education industry is preferred.
• Knowledge of Ellucian Colleague system and Kronos is preferred.

Physical Demands Anticipated Start Date of New Hire 11/30/2026 Anticipated Number of Hours Working per Week 40 Shift Required? First

Job Duties

Posting Number S1156P Number of Vacancies 1 Desired Start Date 11/30/2026 Job Open Date Job Close Date Open Until Filled Yes Special Instructions to Applicants Quick Link for Internal Postings https://jobs.ashland.edu/postings/8913

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

• Letter of Recommendation