Payroll & Billing Specialist — Multi-State AR & Union Reporting

Harlan Electric Company; City of Syracuse (NY); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with match up to 6%

Paid time off & holidays

Competitive benefits package

Job summary

Harlan Electric Company is seeking a Payroll & Billing Assistant to handle daily payroll and billing administration and to assist management. The role covers bargaining employee time entry, AR billing, invoicing, client portals, and union reporting.

The position supports multi-state payroll responsibilities and requires strong Excel skills and attention to detail. Located in the United States with a focus on efficient, accurate processing and timely communication with employees and management.

Qualifications

• Minimum 2 years payroll operations experience.
• Understanding of cost, financials, and accounting.
• Proficiency in Microsoft Excel and database use.

Responsibilities

• Process bargaining employee time entries and payroll data.
• Prepare union reports and certified payrolls.
• Generate customer billing and manage AR entries.
• Enter timecards and review payroll reports.
• Assist management to ensure accuracy and compliance.

Skills

Payroll

Excel

Communication

Attention to detail

Time management

Education

Bachelor's degree preferred

Tools

JD Edwards

Microsoft Excel

Job description

Harlan Electric Company is seeking a Payroll & Billing Assistant to handle daily payroll and billing administration and to assist management. The role covers bargaining employee time entry, AR billing, invoicing, client portals, and union reporting.

The position supports multi-state payroll responsibilities and requires strong Excel skills and attention to detail. Located in the United States with a focus on efficient, accurate processing and timely communication with employees and management.