Payroll & Benefits Specialist - Multi-State ADP Expert

Cypress HCM; Independence Township (OH); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Benefits

PTO

Equity

Job summary

Cypress HCM, a construction industry employer in Cleveland, is seeking a seasoned Payroll & Benefits Administrator to oversee multi-state payroll operations and benefits administration for about 1,000 employees.

The role requires strong knowledge of multi-state payroll, payroll tax compliance, ADP Workforce Now, UKG Time & Attendance, and advanced Excel skills, with a focus on accuracy, compliance, and data integrity.

Qualifications

• 5+ years of experience supporting payroll and benefits administration in a multi-state environment.
• High school diploma or equivalent; degree in Accounting, Finance, Business or related field preferred.
• Strong understanding of: multi-state payroll processing, payroll tax regulations, wage and hour compliance, payroll reconciliations, benefits administration.
• Hands-on experience with ADP Workforce Now, including custom reporting.
• Experience administering UKG Time & Attendance or comparable timekeeping platforms.
• Advanced Microsoft Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, and complex spreadsheet analysis.
• Strong analytical, organizational, and problem-solving abilities.
• Ability to manage confidential employee and payroll information with discretion.
• Excellent verbal and written communication skills.
• CPP certification and PHR certification preferred.
• Experience supporting payroll audits, compliance reporting, and process improvement initiatives preferred.
• Knowledge of 401(k) administration and ACA compliance reporting preferred.

Responsibilities

• Administer end-to-end payroll processing for a multi-state workforce while ensuring accuracy and compliance.
• Manage payroll-related activities including earnings, deductions, commissions, bonuses, garnishments, tax withholdings, and other payroll adjustments.
• Research, interpret, and apply federal, state, and local payroll regulations to maintain compliance with applicable laws.
• Investigate and resolve complex payroll discrepancies, tax issues, and employee payroll inquiries.
• Maintain payroll records and employee data within HRIS and payroll platforms.
• Perform payroll audits, reconciliations, and validation procedures to ensure data integrity and internal control compliance.
• Administer and maintain timekeeping systems, including UKG Time and Attendance.
• Research and resolve payroll tax notices while coordinating with federal, state, and local tax agencies as needed.
• Complete payroll tax registrations for new operating jurisdictions.
• Coordinate timely funding and reconciliation of 401(k) payroll contributions.
• Execute year-end payroll activities including W-2 processing, tax reconciliations, and related reporting.
• Maintain employee information including compensation, demographics, tax elections, direct deposit information, deductions, and timekeeping records.
• Develop and generate custom reports within ADP Workforce Now to support HR, Finance, and leadership reporting needs.
• Establish, document, and continuously improve payroll procedures and internal controls.
• Manage multiple priorities, projects, and deadlines while maintaining a high level of accuracy.
• Provide additional payroll support and special projects as assigned.
• Administer employee benefit programs and maintain accurate enrollment records.
• Coordinate annual Open Enrollment activities and support benefit enrollment for newly hired employees.
• Ensure benefits administration remains compliant with applicable federal and state regulations.
• Analyze benefit-related data using advanced Excel functions, including Pivot Tables and VLOOKUPs.
• Review and reconcile monthly carrier invoices to ensure billing accuracy.
• Prepare required benefit-related reports and maintain compliance documentation.
• Coordinate annual ACA reporting, including preparation and review of Forms 1094 and 1095.
• Maintain carrier integrations and system connectivity within ADP Workforce Now.
• Serve as the primary point of contact for employee benefit questions, eligibility changes, enrollments, and life event updates.
• Maintain employee benefit information across HRIS and insurance carrier portals.
• Prepare documentation and supporting data for benefit audits, renewals, and compliance reviews.
• Assist with additional benefits initiatives and projects as needed.

Skills

Multi-state payroll processing

Payroll tax regulations

Wage and hour compliance

Payroll reconciliations

Benefits administration

Advanced Excel skills

Education

High school diploma or equivalent

Accounting/Finance/Business-related degree preferred

Tools

ADP Workforce Now

UKG Time & Attendance

Job description

Cypress HCM, a construction industry employer in Cleveland, is seeking a seasoned Payroll & Benefits Administrator to oversee multi-state payroll operations and benefits administration for about 1,000 employees.

The role requires strong knowledge of multi-state payroll, payroll tax compliance, ADP Workforce Now, UKG Time & Attendance, and advanced Excel skills, with a focus on accuracy, compliance, and data integrity.