Payroll Specialist: Multi-State & Compliance (ADP)

Tectonic Engineering Consultants, Geologists & Land Surveyors, D.P.C.; Mountainville (NY); On-site; USD 39,000 - 55,000; Full time

Benefits offered by this job

Tuition reimbursement

Paid time off

Company holidays

401(k) with profit sharing

Medical, dental, vision, life

HDHP with HSA

FSAs for medical & dependent care

Commuter benefits

Disability insurance

Employee Assistance Program

Job summary

Tectonic Engineering Consultants, Geologists & Land Surveyors, D.P.C. is seeking a detail-oriented Payroll Specialist to support payroll operations across multiple states.

You will manage time entry in ADP Workforce Now, handle full-cycle payroll, and maintain employee records with accuracy and confidentiality. The role requires 3+ years in payroll, strong compliance knowledge, and advanced Excel skills; experience in AEC or professional services is a plus.

Qualifications

• Associate’s degree or higher in Business Administration, Accounting, Finance, or related field or equivalent experience.
• Minimum 3+ years of payroll processing experience, including multi-state payroll environments.
• Hands-on experience with ADP Workforce Now is required.
• Strong knowledge of FLSA, payroll tax regulations, and wage compliance requirements.
• Experience processing payroll for 250+ employees and/or multiple payroll cycles.

Responsibilities

• Process and audit employee timesheets, including manual entry into ADP Workforce Now.
• Administer full-cycle payroll for multi-state operations, including weekly processing, reporting, reconciliations, and audits.
• Maintain and update employee payroll records, including pay rates, tax withholdings, direct deposit details, and deductions.
• Review and process expense reports and reimbursements, including manual checks and ACH payments.
• Process PTO and time-off requests in accordance with company policy.
• Support 401(k) plan administration, changes, reporting, and recordkeeping.
• Assist with internal and external audits, including certified payroll or project reporting.
• Perform other payroll, accounting, and administrative duties as needed.

Skills

Payroll compliance

Multi-state payroll

Strong attention to detail

Excel proficiency

Communication skills

Education

Associate’s degree or higher in Business Administration, Accounting, Finance, or related field

Tools

ADP Workforce Now

Microsoft Excel

Job description

Tectonic Engineering Consultants, Geologists & Land Surveyors, D.P.C. is seeking a detail-oriented Payroll Specialist to support payroll operations across multiple states.

You will manage time entry in ADP Workforce Now, handle full-cycle payroll, and maintain employee records with accuracy and confidentiality. The role requires 3+ years in payroll, strong compliance knowledge, and advanced Excel skills; experience in AEC or professional services is a plus.