Payroll & Benefits Specialist — Hybrid, Multistate

Beep - Easy Carpool; Miami (FL); Presencial; USD 60.000 - 85.000; Jornada completa

Descripción de la vacante

Beep, Inc. in Miami seeks a Payroll & Benefits Specialist to own accurate, compliant payroll and benefits administration.

This mid-level, hands-on role is onsite in Miami with potential for a hybrid schedule, partnering with HR, Finance, and vendors to keep payroll and benefits running smoothly as Beep grows. You’ll process multi-state payroll, administer benefits programs, and ensure compliance with FLSA, ACA, ERISA, COBRA, and HIPAA, while maintaining confidentiality and communicating clearly

Formación

• 2 to 4 years of combined experience in payroll processing and benefits administration.
• Working knowledge of payroll/HRIS platforms (e.g., Paylocity, ADP, Gusto, Rippling, Workday, or similar).
• Solid understanding of federal and state payroll tax rules and wage-and-hour law (FLSA); multi-state payroll experience a plus.
• Familiarity with benefits compliance frameworks (ACA, ERISA, COBRA, HIPAA).
• High attention to detail and accuracy when handling confidential and time-sensitive data.
• Strong organizational skills and the ability to consistently meet hard deadlines.
• Clear, patient communication style, comfortable explaining pay and benefits topics to employees at every level.
• Proficiency in Excel or Google Sheets (pivot tables, lookups, basic formulas).
• Ability to work onsite at our Miami office.

Responsabilidades

• Process payroll accurately and on time each cycle for hourly, salaried, and multi-state employees.
• Review and audit timekeeping data, pay changes, bonuses, commissions, and off-cycle payments before submission.
• Ensure compliance with federal, state, and local payroll tax and wage-and-hour regulations (including FLSA).
• Process garnishments, retroactive pay, and year-end adjustments (e.g., W-2 corrections).
• Reconcile payroll registers and resolve discrepancies; partner with Finance on GL entries and payroll-related audits.
• Respond to employee questions about pay, deductions, and timekeeping with clear, timely communication.
• Administer health, dental, vision, life, disability, and retirement (401(k)) benefit programs.
• Lead day-to-day open enrollment activities, including employee communications and troubleshooting elections.
• Process new hire enrollments, qualifying life events, and terminations of coverage.
• Serve as the primary point of contact with benefits brokers, carriers, and third-party administrators.
• Support leave of absence administration (FMLA, state leave, short/long-term disability).
• Help ensure compliance with ACA, ERISA, COBRA, and HIPAA requirements, including required filings and notices.

Conocimientos

Payroll processing

Benefits administration

HRIS

Compliance (FLSA, ACA, COBRA, HIPAA)

Attention to detail

Communication

Excel / Google Sheets

Onsite work

Educación

Bachelor's degree in Human Resources, Business, Accounting, or a related field

Herramientas

Paylocity

ADP

Gusto

Rippling

Workday

Descripción del empleo

Beep, Inc. in Miami seeks a Payroll & Benefits Specialist to own accurate, compliant payroll and benefits administration.

This mid-level, hands-on role is onsite in Miami with potential for a hybrid schedule, partnering with HR, Finance, and vendors to keep payroll and benefits running smoothly as Beep grows. You’ll process multi-state payroll, administer benefits programs, and ensure compliance with FLSA, ACA, ERISA, COBRA, and HIPAA, while maintaining confidentiality and communicating clearly