Payroll & Benefits Coordinator

Empire Office, Inc.; Pennsylvania; Remote; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Payroll & Benefits Coordinator to join their remote team. In this pivotal role, you will manage payroll and benefit programs, ensuring accurate processing and compliance with regulations. You will work closely with finance and external vendors, providing excellent support to employees and partners. This position offers an opportunity to contribute to an organization recognized for its commitment to quality and ethical standards. If you are self-motivated and thrive in a collaborative environment, this role is perfect for you.

Qualifications

• 3+ years of experience in payroll and benefits administration.
• Proficient in MS Office and payroll software with strong attention to detail.

Responsibilities

• Administer payroll and benefits programs for the company.
• Ensure accurate payroll processing and compliance with regulations.
• Prepare reports and assist employees with payroll inquiries.

Skills

Payroll Administration

Benefits Administration

Attention to Detail

Interpersonal Skills

Problem Resolution

Computer Proficiency

Organizational Skills

Education

Bachelor's Degree in Business

Bachelor's Degree in Accounting

Bachelor's Degree in Human Resources

Tools

MS Office (Word, Excel, PowerPoint, Access)

Payroll Software

Job description

Job Details

Level: Experienced

Job Location: WFH PA - PA, PA

Position Type: Full Time

Education Level: 4 Year Degree

Salary Range: Undisclosed

Job Shift: Day

Description

About Empire Office

Empire Office is the largest commercial furniture dealer in the world, with over 78 years of experience and more than 435 full-time employees across the country. We are the preeminent Steelcase dealer in the United States and support a list of more than 500 manufacturers. We partner with best-in-class architects, designers, brokers, craftsmen and manufacturers to deliver proven workspace solutions. With creative and cost-effective results, we address business challenges and activate brands.

Overview

Empire Office is currently seeking a detail oriented and self-motivated Payroll & Benefits Coordinator to join our growing team and work Remotely. This individual will administer payroll and benefit programs for a commercial furniture company. This position processes payroll for the entire company, reconciles invoicing with Finance/Accounting, and external vendors.

Key Responsibilities

1. Analyzes, prepares and inputs payroll data for regular payroll and special payouts.
2. Ensures accurate and timely payrolls, disbursements and reporting.
3. Reviews timesheets and ensures compliance with all applicable state and federal wage and hour laws.
4. Computes salary changes, balances payroll, coordinates funding requirements with Finance.
5. Prepares regular and ad-hoc reports (e.g.: gross payroll, hours worked, tax deductions, benefit deductions, etc.) for management.
6. Processes garnishments, deductions, taxable fringe benefits.
7. Assists employees in resolving payroll issues.
8. Completes all verifications of employment.
9. Maintains and ensures accuracy of time and attendance system.
10. Benefit Administration (25%): Processes monthly billing invoicing from vendors. Identifies discrepancies, and works with internal Rewards team, Finance/Accounting, and external vendor to resolve.
11. Remains current in the understanding of company benefit programs and policies.
12. Resolves administrative problems with carrier representatives.
13. Completes monthly reports from 401(k) record-keeper. Translates employee elections or deferral changes into appropriate payroll deduction.
14. Completes test cases in HRIS system.
15. Evaluates and revises internal processes to reduce costs and increase efficiency.
16. Ensures compliance with applicable government regulations.
17. Provides excellent support to internal and external partners.
18. Performs any other duties as needed.
19. Ensures that all activities and interactions are carried out with the highest ethical and professional standards and that all work is accomplished with quality and in accordance with BTG values.

Qualifications

Skills & Qualifications

1. Bachelor's degree in business, accounting, human resources or related field.
2. Minimum 3 years direct experience with and accountability for payroll and benefits administration.
3. Computer proficiency: MS Office: Word, Excel and Power Point and Access, various vendor databases, payroll software.
4. Proven ability to preserve confidentiality.
5. Knowledgeable in payroll tax filing requirements and procedures.
6. Strong quality orientation, accuracy and attention to detail.
7. Excellent interpersonal and communication skills.
8. Planning and organization: an ability to plan and manage multiple projects.
9. Problem analysis and problem resolution.