Payroll & Benefits Coordinator

Empire Office; Pennsylvania; Remote; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Payroll & Benefits Coordinator to join their remote team. This role involves administering payroll and benefits for a leading commercial furniture company, ensuring accurate and timely payroll processing, compliance with regulations, and providing excellent support to employees. The ideal candidate will possess a Bachelor's degree and have a strong background in payroll and benefits administration. Join a dynamic team that values quality and ethical standards while contributing to innovative workspace solutions.

Qualifications

• 3+ years of experience in payroll and benefits administration.
• Strong proficiency in MS Office and payroll software.

Responsibilities

• Process payroll for the entire company and ensure compliance with laws.
• Administer benefits and resolve discrepancies with vendors.
• Prepare reports and assist employees with payroll issues.

Skills

Payroll Administration

Benefits Administration

MS Office Suite

Interpersonal Communication

Problem Analysis

Education

Bachelor's Degree in Business

Bachelor's Degree in Accounting

Bachelor's Degree in Human Resources

Tools

Payroll Software

HRIS System

Job description

Job Details

Level: Experienced

Job Location: WFH PA - PA, PA

Position Type: Full Time

Education Level: 4 Year Degree

Salary Range: Undisclosed

Job Shift: Day

Description

About Empire Office

Empire Office is the largest commercial furniture dealer in the world, with over 78 years of experience and more than 435 full-time employees across the country. We are the preeminent Steelcase dealer in the United States and support a list of more than 500 manufacturers. We partner with best-in-class architects, designers, brokers, craftsmen and manufacturers to deliver proven workspace solutions. With creative and cost-effective results, we address business challenges and activate brands.

Overview

Empire Office is currently seeking a detail oriented and self-motivated Payroll & Benefits Coordinator to join our growing team and work Remotely. This individual will administer payroll and benefit programs for a commercial furniture company. This position processes payroll for the entire company, and reconciles invoicing with Finance/Accounting, and external vendors.

Key Responsibilities

1. Analyzes, prepares and inputs payroll data for regular payroll and special payouts
2. Ensures accurate and timely payrolls, disbursements and reporting
3. Reviews timesheets and ensures compliance with all applicable state and federal wage and hour laws
4. Computes salary changes, balances payroll, coordinates funding requirements with Finance
5. Prepares regular and ad-hoc reports (e.g.: gross payroll, hours worked, tax deductions, benefit deductions, etc.) for management
6. Processes garnishments, deductions, taxable fringe benefits
7. Assists employees in resolving payroll issues
8. Completes all verifications of employment
9. Maintains and ensures accuracy of time and attendance system.
10. Benefit Administration (25%)
11. Processes monthly billing invoicing from vendors. Identifies discrepancies, and works with internal Rewards team, Finance/Accounting, and external vendor to resolve
12. Remains current in the understanding of company benefit programs and policies
13. Resolves administrative problems with carrier representatives
14. Completes monthly reports from 401(k) record-keeper. Translates employee elections or deferral changes into appropriate payroll deduction
15. Completes test cases in HRIS system
16. Evaluates and revises internal processes to reduce costs and increase efficiency
17. Ensures compliance with applicable government regulations
18. Provides excellent support to internal and external partners
19. Performs any other duties as needed
20. Ensures that all activities and interactions are carried out with the highest ethical and professional standards and that all work is accomplished with quality and in accordance with BTG values.

Qualifications

Skills & Qualifications

1. Bachelor's degree in business, accounting, human resources or related field.
2. Minimum 3 years direct experience with and accountability for payroll and benefits administration
3. Computer proficiency: MS Office: Word, Excel and Power Point and Access, various vendor databases, payroll software
4. Proven ability to preserve confidentiality
5. Knowledgeable in payroll tax filing requirements and procedures
6. Strong quality orientation, accuracy and attention to detail.
7. Excellent interpersonal and communication skills.
8. Planning and organization: an ability to plan and manage multiple projects.
9. Problem analysis and problem resolution.