Payroll & Benefits Associate — Hybrid

Tiburcio Vasquez Health Center, Inc.; Hayward (CA); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

401(k) match

Tuition reimbursement

Wellness programs

Job summary

Tiburcio Vasquez Health Center, Inc. is seeking an HR Associate to manage biweekly payroll processing and benefits administration, reporting to the Director of Human Resources.

The role supports employees on pay, benefits coverage, and related HR matters, collaborating with HR, Finance, and the broker to ensure accurate records and compliance. This full-time, hybrid position in Hayward, CA offers a comprehensive benefits package and opportunities for professional growth.

Qualifications

• Bachelor’s degree in HR, Accounting, Business Administration, or related field, or equivalent relevant work experience required.
• Minimum of three (3) years of payroll processing experience required.
• Hands-on experience with employee benefits administration, including enrollment and ongoing benefits support required.
• Experience with payroll and HRIS platforms, timekeeping systems required; strong Microsoft Excel skills and Paylocity experience highly preferred.
• Union Payroll Experience highly preferred.
• Working knowledge of California wage and hour laws, payroll taxes, ACA, and COBRA regulations strongly preferred.
• Payroll certification, such as FPC or CPP, preferred.

Responsibilities

• Process biweekly and off-cycle payroll from start to finish, including timecard review, imports, and payroll register audits.
• Review timecards for missed punches, rest breaks, double time, and correction requests; send timecard deadline reminders.
• Enter payroll adjustments such as retro pay, bonuses, allowances, step increases, and PTO payouts.
• Keep payroll records accurate and in line with PANs and seniority-based increases.
• Process wage garnishments and levies; set up time-off accruals for new hires.
• Submit post-payroll remittances and reports (union dues, pension, 403(b), FSA, workers’ comp, BLS reports).
• Review quarterly payroll tax reports and support year-end W-2 processing.
• Administer 403(b) loans and reconcile the 403(b) file; support audits.
• Build the annual payroll and holiday calendar.
• Support internal and external audits (finance and 403(b)).
• Approve benefits enrollments, ensure deductions match carrier enrollments, and reconcile invoices.
• Coordinate annual open enrollment and ACA/1095-C reporting.

Skills

Payroll processing

Benefits administration

HRIS systems

Excel

Paylocity

California wage & hour laws

Education

Bachelor’s degree in HR / Accounting / Business Administration or related field

Tools

Paylocity

HRIS platforms

Timekeeping systems

Job description

Tiburcio Vasquez Health Center, Inc. is seeking an HR Associate to manage biweekly payroll processing and benefits administration, reporting to the Director of Human Resources.

The role supports employees on pay, benefits coverage, and related HR matters, collaborating with HR, Finance, and the broker to ensure accurate records and compliance. This full-time, hybrid position in Hayward, CA offers a comprehensive benefits package and opportunities for professional growth.