Human Resources Associate - Hybrid Eligible

Tiburcio Vasquez Health Center, Inc.; Hayward (CA); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision

Paid time off

Retirement plan matching

Tuition reimbursement

Pet insurance

Job summary

Tiburcio Vasquez Health Center, Inc. is seeking an HR Associate to manage biweekly payroll and support benefits administration. You will partner with HR, Finance, and our broker to ensure accurate records, timely processing, and compliance with applicable laws and policies.

The role offers a full-time, hybrid schedule in California with comprehensive benefits and a salary range of $75,000–$85,000 per year, depending on experience and equity considerations.

Qualifications

• Bachelor’s degree in HR, Accounting, Business Admin, or related field or equivalent.
• At least 3 years of payroll processing experience.
• Experience with employee benefits administration.
• Experience with payroll/HRIS platforms; strong Excel; Paylocity preferred.
• Union payroll experience preferred.

Responsibilities

• Process biweekly and off-cycle payroll end-to-end.
• Review timecards for accuracy and deadline reminders.
• Enter payroll adjustments and benefits-related payouts.
• Maintain accurate payroll records aligned with PANs and raises.
• Handle post-payroll remittances, reports, and year-end W-2 processing.
• Coordinate benefit enrollments and reconcile carrier invoices.
• Respond to employee questions about pay and benefits.

Skills

Payroll processing

Benefits administration

HRIS usage

Microsoft Excel

Timekeeping systems

Paylocity

Union payroll experience

Education

Bachelor’s degree in HR/Accounting/Business Admin or related field

Tools

Paylocity

Timekeeping systems

Job description

Description

The Human Resources Associate manages biweekly payroll processing and supports employee benefits administration from enrollment through year-end reporting. Reporting to the Director of Human Resources, this role serves as a key resource for employees with questions about their paychecks, benefits coverage, and related HR matters. The HR Associate works closely with HR, Finance, and the benefits broker to maintain accurate employee records, ensure timely payroll processing, and support compliance with applicable employment laws and organizational policies.

Schedule

This is a full-time position working 40 hours per week, typically Monday through Friday, with occasional Saturday hours as needed. A hybrid work arrangement is available upon successful completion of the probationary period.

About TVHC

TVHC is a Federally Qualified Health Center (FQHC) that is dedicated to promoting the health and well-being of our community by providing accessible, high quality care by integrating primary care, dental care, WIC support, mental health counseling, community health education and more.

Benefits

We offer excellent benefits, including: medical (100% paid co-payments, premiums, etc.), dental, vision (including dependent and domestic partner coverage), generous paid leave benefits including holidays, Flexible Spending Accounts, retirement plans with an Employer match, tuition reimbursement, monthly treats, pet insurance, and more.

Compensation

$75,000.00 - $85,000.00 yearly. Starting salary will be determined based on experience and internal equity.

TVHC offers compensation ranges that are determined by a thorough market-based analysis and are fully disclosed in accordance with California law. The pay for a selected candidate is determined by a variety of factors to ensure fair and equitable compensation. We are committed to providing a competitive compensation package that extends beyond base salary, designed to support the health, wealth, and career development of our employees.

Responsibilities

Payroll

• Process bi-weekly and off-cycle payroll from start to finish, including timecard review, imports, and payroll register audits
• Review timecards for missed punches, missed rest breaks, double time, and correction requests, and send each pay period's timecard deadline reminders
• Enter payroll adjustments such as retro pay, bonuses, allowances, step increases, across-the-board increases, and PTO payouts
• Keep payroll records accurate and in line with personnel action notices (PANs) and seniority-based step increases
• Process wage garnishments and levies, and set up time-off accruals for new hires
• Submit post-payroll remittances and reports: union dues, pension, 403(b), FSA, workers' comp, and BLS multiple worksite reports
• Review quarterly payroll tax reports and support year-end W-2 processing
• Administer 403(b) loans and hardship requests and reconcile the bi-weekly 403(b) feedback file
• Build the annual payroll and holiday calendar
• Support internal and external audits, including the finance and 403(b) audits

Benefits

• Approve new-hire and life-event enrollments, collect supporting documentation, and track opt-outs and cash-in-lieu payments
• Make sure benefit deductions in payroll match carrier enrollments, and reconcile monthly carrier invoices
• Coordinate annual open enrollment: staff communications, an enrollment webinar with our broker, and a post-enrollment audit
• Handle annual ACA/1095-C reporting
• Answer employee questions about eligibility, coverage, and HRA claims, and work with our broker to resolve complex issues

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and expectations required of the position.

Requirements

• Bachelor’s degree in Human Resources, Accounting, Business Administration, or a related field, or equivalent relevant work experience required.
• Minimum of three (3) years of payroll processing experience required.
• Hands-on experience with employee benefits administration, including enrollment and ongoing benefits support required.
• Experience with payroll and HRIS platforms, timekeeping systems required; strong Microsoft Excel skills and Paylocity experience highly preferred.
• Union payroll experience highly preferred.