Payroll Associate

Visa Hunt; United States; On-site; USD 41,000 - 58,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Pavion seeks a Payroll Associate to join our shared services team. You will manage weekly payroll for a multi-state and union workforce, audit timesheets, process pre-payroll uploads, and ensure proper union deductions per the CBA. Strong Excel skills and excellent service are essential.

We value accuracy, compliance with payroll laws, and proactive communication with employees and managers. This role offers comprehensive benefits and opportunities for growth within Pavion.

Qualifications

• High school diploma required.
• Payroll experience handling 500+ employees.
• Solid multi-state/multi-provincial payroll knowledge.
• Experience with unions and Davis Bacon payroll reporting.
• Excellent customer service and communication skills.
• Strong time-management and organizational abilities.
• Proficient with Microsoft Office applications.

Responsibilities

• Execute weekly payroll preparation and distribution for multi-state and union payrolls.
• Audit timesheets, update HR changes, and process pre-payroll uploads with accuracy.
• Ensure correct union deductions per Collective Bargaining Agreement (CBA).
• Maintain payroll backups and tax data on designated drives.
• Answer employee and partner questions and provide guidance as needed.
• Assist in systems setup for wage adjustments and generate weekly wage reports.

Skills

Payroll processing

Customer service

Time management

Self-motivated

Education

High school diploma

Tools

Microsoft Excel

UKG Pro

WFM

Job description

Pavion Connects and Protects by providing innovative fire, security, and communication integration solutions to customers across the globe. We bring industry-leading expertise to clients in enterprise, healthcare, education, government, data center, and retail industries.Global Reach. Local Service.

As a global leader, Pavion specializes in the design, installation, service, and maintenance of cutting-edge fire alarm systems, critical communications, video surveillance, access control, and advanced AV technologies. Our mission is to bring clarity and transformation to safety, security, and communication through integral technology and radical service.

With a commitment to safety, reliability, and operational excellence, Pavion ensures scalable, future-ready solutions tailored to meet and exceed our clients’ needs. Learn more at www.pavion.com

Pavion and our family of companies are seeking a talented and motivated Payroll Associate to join our shared services team.

Primary Responsibilities:

• Execute weekly payroll preparation and distribution of the organization’s multi-state and Union payroll in accordance with regulations and company policy. Stay informed of changes to processes, policies and/or payroll laws to ensure compliance.
• Responsible for payroll administration for a defined group(s); Audit employee timesheet at the end of the week and notify managers of issues. Review HR employee changes to ensure changes are pushed through correctly. Prepare pre-payroll uploads submitted by authorized personnel. Ensure Union deductions are set up and updated as the CBA requires Administer garnishments in accordance with federal and provincial requirements.
• Ensure all payroll back-up is saved weekly such as pre-check and post-check reports. Maintain quarterly and yearly tax information on the designated payroll drive.
• Answer questions, provide guidance and information to employees, leaders and internal partners and external partners / former employees as needed.
• Assist in system set-up of jobs that require a wage adjustment. Ensure accurate and timely Weekly wage related reporting on all active Davis Bacon, Service Contract and Union related items. Troubleshoot reporting issues as needed

Basic Qualifications:

• High school diploma
• Payroll experience, to include processing for 500+ employees
• Solid understanding of multi-provincial, multi-state payroll practices
• Experience with Unions
• Experience with Davis Bacon and Service Contract Payroll and Reporting
• Excellent customer service
• Strong time management, organizational, and problem-solving skills
• PC proficiency (specifically Microsoft applications)
• Self-directed and motivated to success and exceed expectations

Preferred Qualifications:

• 3+ years’ payroll experience
• Experience with UKG Pro software and/or WFM, Ultimate software
• Experience in Excel – Vlookup and Pivot Tables

Pay Range:The hourly pay range for this position is $30–$42 per hour. The starting hourly pay will be determined based on qualifications, experience, education, skills, certifications, and internal equity. We also offer a comprehensive benefits package.

Disclaimer: This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The employer has the right to revise this job description at any time. The job description is not be construed as a contract for employment.

Pavion is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.