Payroll Specialist

Primeflight-Aviation-5; Sugar Land (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

PrimeFlight Aviation Services, Inc. is seeking a Payroll Specialist to manage accurate, timely payroll processing in a high-volume setting. The role involves auditing payroll data, calculating wages, taxes, deductions, and garnishments, and resolving employee inquiries.

The candidate will maintain payroll records, partner with HR, and ensure compliance with federal, state, local, and union requirements. Strong confidentiality and problem-solving skills are essential.

Qualifications

• 5+ years of experience in payroll processing, including knowledge of federal/state regulations.
• Strong attention to detail and accuracy in processing payroll data.
• Ability to work in a fast-paced, high-volume environment and meet deadlines.
• Proficient in English; bilingual in Spanish a plus.
• Familiarity with payroll systems and HRIS tools.
• Must pass background check and drug screen.

Responsibilities

• Accurately process and manage payroll for all employees on schedule.
• Verify and reconcile time and attendance, including overtime and special pay.
• Collaborate with HR to maintain employee records, tax information, and deductions.
• Process payroll adjustments such as bonuses and reimbursements.
• Stay compliant with federal, state, and local tax rules and reporting.
• Generate paychecks or electronic payments on scheduled dates.
• Respond to payroll inquiries and resolve issues promptly, meeting KPIs.
• Track garnishments and union dues accurately.
• Maintain data confidentiality and security of payroll information.
• Perform additional duties as assigned by management.

Skills

Payroll processing

Attention to detail

Analytical thinking

English proficient

Bilingual English/Spanish a plus

Microsoft Excel

Tools

Payroll systems

HRIS systems

Job description

SUMMARY OVERVIEW

The Payroll Specialist processes accurate, timely, and compliant payroll in a high-volume environment. This roleensures employees are paid correctly and on schedule,audits payroll data, calculates wages, taxes, deductions, garnishments, union dues, and adjustments, and resolves employee inquiries. The position maintains payroll records, partners with Human Resources, performs reconciliations, and ensures compliance with applicable federal, state, local, provincial, California, and union requirements. Success requires confidentiality, integrity, accuracy, and strong problem-solving skills.

The Payroll Specialist stays current on federal, state, local, and provincial payroll laws and regulations to ensure ongoing compliance. Due to the sensitive nature of payroll information, this position requires the highest level of confidentiality, integrity, professionalism, and attention to detail.

RESPONSIBILITIES

• Accurately process and manage payrolls for all employees, ensuring timely and error-free payments in a high volume fast paced environment.
• Verify and reconcile time and attendance records to calculate hours worked, including overtime and special pay rates
• Collaborate with HR to maintain and update employee records, including tax information, direct deposit details, and deductions
• Calculate and process various payroll adjustments, such as bonuses, commissions, and reimbursement requests
• Stay up to date on federal, state, and local tax regulations to ensure compliance with withholding and reporting requirements
• Generate and distribute employee paychecks or electronic payments on scheduled pay dates
• Address employee inquiries submitted via the Payroll Ticketing System and resolve payroll-related issues promptly and professionally, must meet KPI thresholds as set by management.
• Ensure accurate tracking and deduction of garnishments, child support, and other court-ordered payments
• Ensure accurate tracking and deductions of union dues, initiation fees, and other union mandated payments
• Maintain strict confidentiality and data security of payroll and employee information
• Perform any additional duties as assigned by management

QUALIFICATIONS

• 18 years of age or older
• Must be legally authorized to work in the country of employment.
• Ability to work in office, onsite, Monday-Friday
• Must hold a valid driver's license.
• Communicate effectively in English (reading, writing, speaking)
• Minimum of 5 years of experience in payroll processing; specifically, California and Unions
• In-depth knowledge of payroll systems, labor laws, and tax regulations
• Strong attention to detail and accuracy
• Excellent analytical and problem-solving skills
• Intermediate knowledge of Word, Excel, PowerPoint, Outlook
• Bilingual in English/Spanish a plus
• Effectively communicate with colleagues and clients, both in-person and through electronic means
• Pass a background check and drug screen
• Must be flexible to work extended hours on occasion to support our field operations

PHYSICAL ACTIVITY/WORKING CONDITIONS MAY INCLUDE:

• Ability to lift up to 25 pounds
• Position is generally sedentary, sitting for long periods of time
• Be able to hear and respond to the spoken voice and to audible alarms
• Tasks may involve repetitive motions of the arms, wrists, hands and/or fingers
• Specific vision abilities required for this job include: Close vision (clear vision at 20 inches or less); distance vision (clear vision at 20 feet or more); peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point); depth perception (three-dimensional vision, ability to judge distances and spatial relationships); ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)

The pay rate listed on this post is what the company reasonably expects to pay for this position. However, individual compensation may vary based on factors including qualifications, skills, competencies, education, and experience.

PrimeFlight Aviation Services, Inc. is proudto be an equal-opportunity employer. All applicants and employees are considered and evaluated for positions at PrimeFlight Aviation Service, Inc. without regard to race, ethnicity, religion, color, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state/province, and local laws.

SMS/Text Communications

By providing your mobile number and opting in, you consent to receive SMS messages from PrimeFlight related solely to recruiting and employment opportunities, such as job postings, application status updates, or interview scheduling. Consent is voluntary and not a condition of applying for employment. Message frequency may vary. Standard message and data rates may apply. Reply STOP to opt out or HELP for assistance. Carriers are not liable for delayed or undelivered messages. Numbers will be used in accordance with this Privacy Policy and not shared for marketing without consent.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.