Payroll Assistant Healthcare Background

Accelera; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Accelera is seeking a Payroll Assistant with healthcare payroll background to support corporate payroll operations in Bronx, NY. The role requires accurate data entry, multi-system processing, and strong Excel skills.

The candidate will handle wage calculations, deductions, and tax withholdings while ensuring compliance with applicable laws and 401(k) benefits. A flexible schedule and potential temp-to-perm conversion are noted.

Qualifications

• High school with 4 years of experience or Bachelor’s degree with 2 years of experience.
• Analytical skills for retro pay calculations and multi-system work.
• MS Office skills; HS Diploma required, Bachelor’s degree preferred.

Responsibilities

• Payroll Processing: calculate wages, overtime, bonuses, deductions, tax withholdings, garnishments, benefits (401k).
• System & Records Management: maintain updated employee files, input data into HRIS/payroll systems, manage time-and-attendance.
• Compliance: adhere to federal, state, local payroll regs, tax laws and reporting (W-2s).
• Reconciliation & Auditing: balance payroll records, review tax filings, assist audits.
• Employee Support: resolve pay discrepancies, answer payroll questions.

Skills

Oracle Cloud

PeopleSoft

ADP

Excel

Attention to detail

Confidentiality

Communication

Education

Associate or Bachelor’s degree in Accounting/Business

CPP designation (plus)

Tools

MS Office (Word, Excel, Outlook)

Job description

Job Title: Payroll Assistant Healthcare Background

Department: Corporate Payroll Operation

Location: Bronx, NY 10461

Schedule: 8:00 AM–4:00 PM

Schedule Notes

• Flexible schedule required every other Friday (6:00 AM–2:00 PM or 10:00 AM–6:00 PM)
• This role might be temp to perm based on experience.
• Looking for candidates with at least 2+ years of experience.

Job Description

• We need either a high school and 4 years of experience or Bachelors with 2 years of experience (variations of it).
• Analytical skills related to retro calculations of pay and time required as well as the ability to work with multiple systems simultaneously.
• Intermediate to advance skills in Microsoft Office applications including Word, Excel and Outlook. HS Diploma Req. Bachelor Degree preferred.

Key Responsibilities & Duties

• Payroll Processing: Accurately calculating wages, overtime, bonuses, and deductions, including tax withholdings, garnishments, and benefits (401k).
• System & Records Management: Maintaining updated employee files, inputting data into HRIS/payroll systems, and managing time-and-attendance records
• Compliance: Ensuring adherence to federal, state, and local payroll regulations, tax laws, and reporting requirements (e.g., W-2s).
• Reconciliation & Auditing: Balancing payroll records, reviewing tax filings, and assisting with audits.
• Employee Support: Resolving pay discrepancies, answering questions regarding paychecks, and handling payroll inquiries.

Required Skills and Qualifications

• Technical Proficiency: Strong skills in payroll software and Microsoft Excel. Specifically looking for Oracle Cloud, Peoplesoft, and ADP
• Attention to Detail: High accuracy in data entry and calculations to avoid legal or financial errors.
• Confidentiality: Ability to manage sensitive, confidential employee data.
• Knowledge of Regulations: Understanding of labor laws, tax codes, and payroll compliance.
• Communication: Effective communication with HR, finance, and employees.

Common Experience

• Prior experience in payroll, accounting, or human resources.
• Associate or Bachelor’s degree in Accounting, Business, or related field is often preferred.
• Certified Payroll Professional (CPP) designation is a plus.