Payroll Assistant

CFS; Nashville (TN); On-site; USD 28,000 - 34,000; Full time

Job summary

CFS is seeking a detail-oriented Payroll Assistant in Nashville, TN to support day-to-day payroll operations and key month-end and fiscal year-end activities, including W-2 processing and reconciliations.

The ideal candidate brings 2+ years of payroll experience, strong Excel skills, and the ability to handle confidential information in a fast-paced environment. This onsite role offers an hourly wage in the stated range.

Qualifications

• 2+ years of payroll or related administrative experience.
• Experience supporting month-end and year-end payroll processes.
• Knowledge of W-2 processing and payroll tax regulations.
• Proficiency with payroll software and HRIS systems.
• Proficiency in Microsoft Excel for data entry and formulas.
• Ability to work onsite in Nashville, TN.

Responsibilities

• Assist with the preparation and processing of weekly, bi-weekly, or semi-monthly payroll.
• Support month-end and fiscal year-end payroll close activities.
• Assist with W-2 preparation, verification, and distribution.
• Maintain employee payroll records and data accuracy within payroll systems.
• Process payroll changes including new hires, terminations, pay rate adjustments, and deductions.
• Verify timekeeping records and resolve payroll discrepancies.
• Respond to employee inquiries regarding payroll, taxes, deductions, and earnings.
• Reconcile payroll reports and assist with payroll-related account reconciliations.
• Ensure compliance with federal, state, and local payroll tax regulations.
• Support audits by gathering payroll documentation and reports.
• Assist with payroll reporting and special projects as needed.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Education

High school diploma or equivalent

Associate's degree in Accounting or related field

Tools

Payroll software

HRIS systems

Microsoft Excel

Job description

Accounting & Finance

About The Opportunity - Payroll AssistantOur client is seeking a detail-oriented Payroll Assistant to join their team in Nashville, TN. This role will support day-to-day payroll operations while playing a key role in month-end and fiscal year-end payroll activities, including W-2 processing and payroll reconciliations. The ideal candidate will have strong organizational skills, a high level of accuracy, and prior payroll experience in a fast-paced environment.

Nashville, TN / 37217

$20.00 - $25.00/hour

Accounting & Finance

About The Opportunity - Payroll AssistantOur client is seeking a detail-oriented Payroll Assistant to join their team in Nashville, TN. This role will support day-to-day payroll operations while playing a key role in month-end and fiscal year-end payroll activities, including W-2 processing and payroll reconciliations. The ideal candidate will have strong organizational skills, a high level of accuracy, and prior payroll experience in a fast-paced environment.

Key Responsibilities - Payroll Assistant

• Assist with the preparation and processing of weekly, bi-weekly, or semi-monthly payroll.
• Support month-end and fiscal year-end payroll close activities.
• Assist with W-2 preparation, verification, and distribution.
• Maintain employee payroll records and ensure data accuracy within payroll systems.
• Process payroll changes including new hires, terminations, pay rate adjustments, and deductions.
• Verify timekeeping records and resolve payroll discrepancies.
• Respond to employee inquiries regarding payroll, taxes, deductions, and earnings.
• Reconcile payroll reports and assist with payroll-related account reconciliations.
• Ensure compliance with federal, state, and local payroll tax regulations.
• Support audits by gathering payroll documentation and reports.
• Assist with payroll reporting and special projects as needed.

Qualifications - Payroll Assistant

• 2+ years of payroll, accounting, or related administrative experience preferred.
• Experience supporting month-end and year-end payroll processes required.
• Knowledge of W-2 processing and payroll tax regulations preferred.
• Familiarity with payroll software and HRIS systems.
• Proficiency in Microsoft Excel, including data entry, sorting, filtering, and basic formulas.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong communication and customer service skills.
• High school diploma or equivalent required; Associate's degree in Accounting, Business, or a related field preferred.
• Ability to work onsite in Nashville, TN.

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