Payroll and Billing Specialist

Murray Resources - Best Staffing Agency; Houston (TX); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

401K matching

Job summary

Murray Resources - Best Staffing Agency partners with an upstream oil & gas firm in Houston to hire a Payroll & Billing Specialist. This role supports payroll and accounting in a small-to-mid-sized environment, handling confidential data with discretion and cross-department collaboration.

The ideal candidate will process payroll, manage client invoicing, and ensure timely, accurate payments while complying with internal controls and documentation across payroll, billing, and related systems.

Qualifications

• 5+ years of payroll processing and/or client billing experience.
• Experience handling confidential employee information and financial records.
• Strong Microsoft Excel skills and comfort with payroll, HR, and accounting systems.
• Associate or bachelor's degree in accounting, finance, business administration, HR, or related field preferred.

Responsibilities

• Process payroll accurately and on schedule, including earnings, deductions, PTO, bonus, commission, and other pay-related items.
• Maintain employee payroll records, tax withholding information, direct deposit details, benefit deductions, garnishments, and other payroll data.
• Coordinate with Payroll and Benefits Manager on hires, terminations, status changes, wage changes, leave matters, and payroll questions.
• Review payroll inputs for completeness and accuracy and assist with reconciliations.
• Support payroll compliance activities, record retention, and year-end payroll reporting.
• Respond confidentially to payroll inquiries and resolve discrepancies.
• Prepare and distribute client invoices, review contracts/pricing, and verify details before invoicing.
• Monitor invoice status, resolve billing discrepancies, and coordinate with cross-functional teams.
• Perform other accounting, administrative, or payroll duties as needed.

Skills

Payroll processing

Billing / Invoicing

Excel

HR systems

Accounting systems

Confidentiality

Communication

Organization

Independent work

Education

Associate or Bachelor's degree in accounting/finance/HR

Tools

Payroll systems

Accounting software

Job description

An innovative company in the upstream oil & gas industry specializing in seismic data is seeking a Payroll & Billing Specialist to join the team. The ideal candidate is detail-oriented, deadline-driven, discreet with confidential information, and comfortable working across departments in a small-to-mid-sized business environment. The Payroll & Billing Specialist is responsible for supporting both the payroll and accounting functions.

Salary + Additional Benefits:

• $60,000 - $85,000 + Bonus
• 401K - company match

Location: Houston, TX 77041

Type of Position: Direct Hire

Responsibilities:

• Process payroll accurately and on schedule, including earnings, deductions, PTO, bonus, commission, and other pay-related items as applicable.
• Maintain employee payroll records, tax withholding information, direct deposit details, benefit deductions, garnishments, and other payroll-related data.
• Coordinate with Payroll and Benefits Manager on new hires, terminations, status changes, wage changes, benefit deduction changes, leave matters, and employee payroll and benefit questions.
• Review payroll inputs for completeness and accuracy before submission and assist with payroll reconciliations after processing.
• Support payroll compliance activities, including record retention, internal documentation, and year-end payroll reporting support.
• Respond professionally and confidentially to employee payroll inquiries and help resolve discrepancies in a timely manner.
• Prepare and distribute client invoices in accordance with contract terms, purchase orders, billing instructions, and supporting documentation. Prior to issuing an invoice, a detailed review of prior sales, related contracts, marketing notes and client service notes is required in order to verify client information, pricing, sales tax, payment terms and other details.
• Monitor invoice status, resolve billing discrepancies and coordinate client requests by collaborating with the accounting, client services and marketing teams.
• Perform other accounting, administrative, or payroll duties as assigned or as business needs require.

Requirements:

• 5+ years of payroll processing and/or client billing experience, preferably in a small-to-mid-sized company environment
• Experience working with confidential employee information and financial records
• Strong working knowledge of Microsoft Excel and comfort using payroll, HR, and accounting systems
• Familiarity with commission, bonus, or incentive-related payroll inputs
• Experience reading contracts, purchase orders, or billing instructions to determine invoice requirements
• Associate or bachelor's degree in accounting, finance, business administration, HR, or a related field preferred
• High attention to detail and commitment to accuracy
• Strong organizational skills with the ability to manage recurring payroll and billing deadlines
• Discretion and sound judgment when handling confidential employee and financial information
• Clear written and verbal communication skills with employees, managers, customers, and internal stakeholders
• Ability to work independently while collaborating effectively with HR, accounting, client services, and sales/marketing teams
• Problem-solving mindset with willingness to research discrepancies and follow issues through to resolution

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.