Payroll Administrator

Continuum Solutions; Houston (TX); On-site; USD 65,000 - 85,000; Full time

Job summary

Continuum Solutions in Houston is seeking an experienced Payroll Administrator to own biweekly payroll for 500+ employees across multiple states, ensuring accuracy and timely processing in a fast-paced environment.

The role requires 7+ years of payroll experience, ADP Workforce Now proficiency, strong Excel skills, and GAAP knowledge. You will collaborate with HR and Accounting to drive compliance and continuous payroll improvements.

Qualifications

• 7+ years of payroll experience in multi-state environments.
• Proficiency with ADP Workforce Now is required.
• Strong Excel skills including VLOOKUPs and Pivot Tables; GAAP awareness.
• Bachelor’s degree in Accounting, Finance, HR, or related field preferred.

Responsibilities

• Manage accurate and timely biweekly payroll for 500+ employees across multiple states, including hourly, salaried, and contract workers.
• Ensure compliance with federal, state, and local payroll and tax regulations.
• Process and verify deductions for benefits, garnishments, and retirement contributions.
• Prepare and reconcile payroll-related journal entries, bonus accruals, and general ledger postings.
• Support state sales tax filings and quarterly/annual filings (Forms 941, 940, W-2, 1099) and payroll audits.
• Maintain and troubleshoot ADP Workforce Now, ensuring accurate data integration with HR and accounting systems.
• Collaborate with HR and Accounting to support payroll adjustments, onboarding, and compliance documentation.
• Identify opportunities for process improvement and automation within payroll operations.

Skills

Payroll expertise

Cross-functional collaboration

Attention to detail

Data analysis

Education

Bachelor’s degree in Accounting, Finance, HR, or related field

Tools

ADP Workforce Now

Excel (VLOOKUP, Pivot Tables)

Job description

We’re hiring an experienced Payroll Administrator to take ownership of payroll processing for a large, multi-state organization. This role plays a critical part in ensuring accuracy, compliance, and timeliness across all payroll functions — supporting 500+ employees in a fast-paced, collaborative environment.

This is an immediate-need, full-time on-site position based in the Houston area.

What You’ll Do

• Manage accurate and timely biweekly payroll for 500+ hourly, salaried, and contract employees, including shift differentials.
• Ensure compliance with federal, state, and local payroll and tax regulations across multiple states.
• Process and verify employee deductions for benefits, garnishments, and retirement contributions.
• Prepare and reconcile payroll-related journal entries, bonus accruals, and general ledger postings.
• Support state sales tax filings, quarterly and annual filings (Forms 941, 940, W-2, and 1099), and payroll audits.
• Maintain and troubleshoot the ADP Workforce Now payroll system, ensuring accurate data integration with HR and accounting systems.
• Collaborate with HR and Accounting to support payroll adjustments, onboarding, and compliance documentation.
• Identify opportunities for process improvement and automation within payroll operations.

What You Bring

• 7+ years of payroll experience, ideally in a manufacturing or mid-sized corporate environment.
• Proficiency with ADP Workforce Now (required).
• Experience managing multi-state payroll and understanding state payroll tax laws and compliance.
• Working knowledge of accounts receivable, payroll accruals, and GAAP principles.
• Advanced Excel skills (VLOOKUPs, pivot tables, data analysis).
• Strong accuracy, organization, and discretion with confidential employee data.
• Excellent communication skills and the ability to partner cross-functionally with HR and Accounting.
• Bachelor’s degree in Accounting, Finance, HR, or related field preferred.

What’s in It for You

• Full-time, on-site position with long-term stability and growth potential.
• Collaborative, people-centered work culture.
• Opportunity to make an immediate impact by improving payroll accuracy, compliance, and reporting efficiency.

If you’re a detail-oriented payroll professional who thrives in a dynamic, multi-state environment and enjoys working with both HR and Accounting — we’d love to hear from you.