Accounts Payable Partner

Upstream Engineering; Houston (TX); On-site; USD 55,000 - 70,000; Full time

Job summary

Upstream Engineering LLC, a Houston-based oil and gas engineering consultancy, is seeking an Accounts Payable Partner to support accurate vendor invoicing, payments, and month-end close. You will collaborate with Procurement and Project Management to allocate costs and ensure timely processing while maintaining strong vendor relationships.

The role requires 2–5 years in accounts payable or general accounting, a degree in accounting/finance, and proficiency with ERP systems and Excel.

Qualifications

• 2-5 years of accounts payable or general accounting experience.
• Strong understanding of accounts payable processes, accounting principles, and internal controls.
• Experience with ERP/accounting systems and Microsoft Office Suite, particularly Excel.
• Excellent communication and interpersonal skills with a customer-service-oriented approach.

Responsibilities

• Review, verify and process vendor invoices for accuracy, completeness and proper authorization.
• Match invoices to purchase orders, contracts, receiving documentation, and supporting approvals.
• Ensure timely coding and entry of invoices into the accounting system.
• Resolve invoice discrepancies, pricing issues, and approval delays with vendors and internal stakeholders.
• Prepare and process weekly and monthly payment runs via check, ACH, wire transfer, or other approved payment methods.
• Maintain accurate vendor records, including tax documentation and banking information.
• Respond to vendor inquiries and resolve payment-related issues in a professional and timely manner.

Skills

Analytical skills

Communication skills

Education

Degree in Accounting/Finance/Business

Tools

ERP systems

Excel

MS Office

Job description

Upstream Engineering LLC is a Houston based engineering consultancy delivering high impact upstream and midstream oil and gas solutions, from early concept studies through full EPC execution. Founded in 2002, the company has built a strong reputation for technical excellence across offshore and nearshore facilities, including wellhead platforms, jackets and decks, production facilities, pipelines, modular infrastructure, and innovative SeaHorse platform solutions. Its strength lies in an experienced, multidisciplinary team, where engineers stay hands on and engaged across the full project lifecycle. You'll be part of a collaborative, professional environment that actively supports technical development and leadership growth, with the added opportunity to collaborate across the group. Upstream Engineering works in partnership with 2H Offshore and the Acteon Group.

Upstream Engineering is hiring a full-time Accounts Payable Partner in Houston. The Accounts Payable Partner is responsible for the accurate and timely processing of vendor invoices, vendor payments, and reconciliation of payable accounts. This role supports the financial operations of the organization by ensuring compliance with company policies, maintaining strong vendor relationships, and assisting with month-end closing activities.

Duties

Accounts Payable Processing

• Review, verify and process vendor invoices for accuracy, completeness and proper authorization
• Match invoices to purchase orders, contracts, receiving documentation, and supporting approvals
• Ensure timely coding and entry of invoices into the accounting system
• Resolve invoice discrepancies, pricing issues, and approval delays with vendors and internal stakeholders
• Prepare and process weekly and monthly payment runs via check, ACH, wire transfer, or other approved payment methods
• Maintain accurate vendor records, including tax documentation and banking information
• Respond to vendor inquiries and resolve payment-related issues in a professional and timely manner
• Monitor payment schedules to maximize cash flow while ensuring compliance with vendor terms

Reconciliation and Reporting

• Reconcile accounts payable balances, vendor statements, and general ledger accounts on a regular basis
• Investigate and resolve outstanding balances, discrepancies, and aged payables
• Assist in preparing accounts payable reports, accruals, and supporting documentation for management review

Month-End and Year-End Close

• Assist with month-end closing activities, including invoice accruals, account reconciliations, and journal entry support
• Ensure all transactions are accurately recorded within designated accounting periods
• Support year-end audit requests by providing documentation and reconciliation schedules

Cross-Functional Collaboration

• Work closely with the Financial Controller to maintain accurate financial records and support reporting requirements
• Partner with Procurement to ensure purchase orders, vendor documentation, and invoice processing are aligned
• Collaborate with Project Management teams to accurately allocate project costs, monitor budgets, and resolve billing discrepancies
• Support continuous improvement initiatives to enhance accounts payable processes and internal controls

Required

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred
• 2-5 years of accounts payable or general accounting experience
• Strong understanding of accounts payable processes, accounting principles, and internal controls
• Experience with ERP/accounting systems and Microsoft Office Suite, particularly Excel
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong analytical, organizational, and problem-solving skills
• Excellent communication and interpersonal skills with a customer-service-oriented approach