Payroll and Benefits Specialist

Ledgent-Finance-; Portland (OR); Hybrid; USD 75,000 - 81,000; Full time

Benefits offered by this job

Hybrid work flexibility

Occasional in-office collaboration

Job summary

Ledgent is seeking a Payroll and Benefits Specialist to support payroll, benefits, and HR administration in Portland, OR. This role suits a detail-oriented professional who balances compliance, employee support, and process improvement in a fast-paced environment. The ideal candidate has 2–4 years of HR experience with payroll/benefits and multi-state payroll experience, plus UKG Ready or Workday experience. Hybrid work with occasional in-office collaboration.

Qualifications

• 2-4 years of HR experience with payroll and benefits focus.
• Experience with multi-state payroll and payroll tax compliance.
• Hands-on benefits administration experience.
• Experience with UKG Ready; Workday or similar HRIS/payroll systems considered.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Proficient with Microsoft 365 and HR systems.

Responsibilities

• Process multi-state payroll with accurate deductions, taxes, and compliance.
• Manage payroll tax registrations, filings, and year-end reporting.
• Oversee timekeeping, approvals, overtime, and issue resolution.
• Administer employee benefits programs including enrollments and life events.
• Maintain HRIS systems, user access, workflows, reporting, and troubleshooting.
• Administer leave programs and ensure compliance with regulations.
• Partner with Accounting on payroll reporting and audits.
• Support onboarding and orientation, including training on timekeeping and self-service.
• Maintain personnel records and I-9 compliance.
• Respond to HR inquiries with timely, customer-focused support.
• Assist HR projects and policy development.

Skills

Payroll processing

Benefits administration

HR compliance

Communication

Time management

Customer service

Education

Bachelor's degree

SHRM/HRCI certification

Tools

UKG Ready

Workday

Microsoft 365

Job description

Payroll and Benefits Specialist (JN -072026-426975) Portland, Oregon

Salary: USD75000 - USD81000 per year

Ledgent is seeking a Payroll & Benefits Specialist to support key payroll, benefits, and HR administration functions. This role is ideal for a detail-oriented professional who enjoys balancing compliance, employee support, and process improvement in a fast-paced environment.

What You'll Do

• Process multi-state payroll and ensure accuracy of deductions, taxes, and compliance requirements.
• Manage payroll tax registrations, quarterly and annual tax filings, and year-end reporting, including W-2s and 1095-Cs.
• Oversee timekeeping processes, approvals, overtime monitoring, and issue resolution.
• Administer employee benefits programs, including enrollments, qualifying life events, carrier feeds, invoice reconciliations, and open enrollment.
• Maintain and support HRIS systems, user access, workflows, forms, reporting, and troubleshooting.
• Administer employee leave programs and ensure compliance with federal and state leave regulations.
• Partner with Accounting on payroll reporting, general ledger support, and audits.
• Support onboarding and employee orientation, including training on timekeeping and self-service tools.
• Maintain personnel records, employee data changes, and I-9 compliance.
• Respond to employee HR inquiries and provide timely, customer-focused support.
• Assist with HR projects, policy development, and organizational initiatives.

What We're Looking For

• 2-4 years of HR experience with a strong focus on payroll and benefits administration.
• Experience processing multi-state payroll and managing payroll tax compliance.
• Hands-on experience administering employee benefits programs.
• Experience with UKG Ready preferred; experience with Workday or similar HRIS/payroll systems also considered.
• Strong attention to detail and commitment to accuracy.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong technical proficiency with Microsoft 365 and HR systems.
• Bachelor's degree preferred.
• SHRM or HRCI certification preferred.

Why Join Us?

• Opportunity to make a meaningful impact on the employee experience.
• Collaborative and supportive team environment.
• Competitive compensation and benefits package.
• Hybrid work flexibility with occasional in-office collaboration.